Tag Archives: children’s books

Editing for age appropriateness in children’s books

In this post, Lisa Davis discusses age appropriateness in children’s literature. She considers the very subjective question of how to tell whether vocabulary or content is appropriate for specific age ranges, and takes into account who is reading the book and how it gets into their hands.

When editing children’s books, the editor takes on an additional level of responsibility to their readers. This is a challenge to those starting out in children’s books as one can end up wondering if a word is too difficult for an age group, or if the content is appropriate. However, as well as the intended audience of the book, we have to consider who will actually be reading the story and the gatekeepers who will be selling or sharing it.

Children’s books tend to get lumped together as one genre, which isn’t ideal considering how much children develop and learn each year. Here, I focus on the 0–12 age group, as this is often when age appropriateness comes into question, particularly as adults still have some say in what a child is reading.

Age-appropriate vocabulary

Age-appropriate vocabulary is one of the first things that comes up with editing children’s books, and this refers to the vocabulary level of an intended audience. There’s sometimes an assumption that picture books need to be simple with limited vocabulary, but that couldn’t be further from the truth. Picture books are designed to be read by an adult to a child, and this process helps expand a child’s spoken vocabulary. While I wouldn’t advocate using too many challenging words, I would also avoid oversimplifying the language so much that it ends up being dry.

A key element to consider is who is reading the words. For most children’s books for ages up to seven, adults are reading to a child. But vocabulary level is important for early reader books where a child is learning to read. In this case, the word choice is vital and usually tailored to use selected phonetical sounds. This is specialised writing and editing, which one would be trained for. So, unless you’re editing levelled readers, then just using common sense is fine – and remember that many children continue to be read to throughout primary school.

Swearing, of course, is another issue. Generally, for this age group swearing should be avoided, but there are some borderline swear words (‘bloody hell’, ‘damn’, etc) where some readers are OK with it and others aren’t. For this reason, I tend to advise avoiding them unless an author or publisher has a strong opinion on it.

Parents and two children reading a book together

Age-appropriate content

This subjectivity becomes more apparent when we start looking at content. If we think about what content is appropriate for children’s books, we initially paint with broad strokes. However, so much comes down to individual definition and the context in which content is presented. For instance, if I were to ask if violence were OK in a children’s book, I would expect most people to say ‘no’. Instead, it would be better to ask specifically what is happening, how it is presented and what age group will be consuming this content. Is one character slapping another OK in a picture book for ages 3–5? Or in a chapter book for ages 9–12? Why does the slap happen? Is this action glorified? Are there any repercussions for this action? We have to consider the overall message this content sends to the reader and whether potentially problematic content is the only way to achieve this.

While there hasn’t been a study done to examine age appropriateness of content within children’s books, Ipsos Mori and Ofcom did a study on offensive language in 2016 that examined if/when certain words were problematic on TV and radio. The study concluded that ‘it was not usually possible to decide on the acceptability of language and gestures without taking the full context into account’. It also stated: ‘The likely audience should be considered (noting that not all channels are the same) – but the potential audience is also important’.

These findings can be extended to all content within children’s books. For instance, we wouldn’t be OK with drug usage in children’s books. But any reference to drugs or alcohol in books for ages 9–12 isn’t as problematic, provided it’s shown as negative.

However, these considerations need to be put into further context of the gatekeepers.

Considering the gatekeepers

With children’s books, we have several levels of gatekeepers before a book gets into a child’s hands. There are parents and family members, but they are often last in a long line that includes teachers and librarians as well as bookshops or distributors, who get books into schools and libraries. And there are organisations that support or promote books, but only if they adhere to certain criteria.

I’m aware of certain children’s book prizes that won’t include a book that has any violence. Additionally, there are companies that sell books directly to schools, so they are cautious about which titles they select to ensure there isn’t anything problematic that could result in complaints.

The issue here is that ‘problematic’ is incredibly subjective, and people tend to have stronger opinions about content created for children. While many readers are happy to see picture books tackling important social issues, there are others who feel children are too young to be exposed to this content. This is why we always see greater censorship in children’s titles, where even individual schools are deciding not to include popular titles in their collections.

Illustration of a mouse

Context is key

This subjectivity is something that can’t (and often shouldn’t) be catered for. Just as with adult titles, we have to accept that some people won’t approve of every children’s title. But complex subjects such as war, death, mental health and gender identity are all being tackled in children’s books today in ways that are seen as accessible to children. It all comes down to how the content is presented.

While books don’t receive age ratings, we can look to films and the guidance around them. But even here it’s not as straightforward, with the British Board of Film Classification noting that their recommendations ‘consider context, tone and impact – how it makes the audience feel – and even the release format’. So even with guidelines, it still comes down to context. But they also note that ‘giving age ratings and content advice to films and other audiovisual content [is] to help children and families choose what’s right for them and avoid what’s not’, which means ratings can only apply to content at the very top level. While I don’t advocate for age recommendations on books, what we can do is use book blurbs and back cover copy to give a clear indication of what type of story the book is, so readers have a good idea of what they’re getting.

Ultimately as editors, we need to read with a sensitive eye to examine word choice and content, questioning anything that might be inappropriate, while raising anything that could be problematic for some readers, so that an author or publisher can make an educated decision.

About Lisa Davis

Lisa Davis (she/her) is a children’s book editor and publishing consultant who specialises in making children’s books more inclusive. She has worked at major publishers in the UK including Simon & Schuster and Hachette, and in departments including editorial, rights and production. Before going freelance in 2018, she was the book purchasing manager for BookTrust, the UK’s largest children’s reading charity, which gives over 3.5 million books a year directly to children.

 

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

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Photo credits: pirate scene by Tumisu on Pixabay, family by cottonbro on Pexels, mouse by Victoria_Borodinova on Pixabay.

Posted by Harriet Power, CIEP information commissioning editor.

The views expressed here do not necessarily reflect those of the CIEP.

A week in the life of a senior editorial manager

By Wendy Shakespeare

I’m the senior editorial manager at Penguin Random House Children’s, having joined Penguin Books as a copyeditor for Puffin in 2006. I’m in what we call the Ed2 team: it’s a term unique to Penguin Books, where the editorial teams were traditionally split into Ed1 (focusing on acquisition and development) and Ed2 (focusing on copyediting and proofreading). Decades ago, Ed2 copyedited and proofread Penguin and Puffin titles, and the marked-up manuscripts and proofs would be reviewed by a managing editor. My team manages the copyediting and proofreading stages of our children’s titles, and we also manage editorial schedules, ensuring that we meet our print deadlines. This means that we regularly liaise with Ed1 editors, Design and Production, as well as with authors and freelance copyeditors and proofreaders. We check everything from the books themselves, including the covers and ebook editions, to material like pitches, the rights catalogues for book fairs, and non-trade publishing such as special Dolly Parton’s Imagination Library editions. Over the years, I’ve had the privilege of working on titles by such inspirational and brilliant authors as Malorie Blackman, Jeff Kinney, Eoin Colfer, Tom Fletcher and Jill Murphy, and I’ve worked on our bestselling brands, such as our Dahl publishing, Peter Rabbit, the Very Hungry Caterpillar and Spot (yes, we’re still trying to find him!).

My role combines the functions of a desk editor and managing editor, reflecting the two key aspects to my role: editorial standards and editorial processes. I head up a Puffin Ed2 team of four (including me). We’re responsible for checking titles published by Puffin, which spans fiction and non-fiction books for children of all age groups from toddlers to young adults, as well as publishing partnerships with the BBC, V&A Museum and the Imperial War Museum. We also have Ed2 teams for our Ladybird Trade and Licensing and Ladybird educational lists. In any given week, I’ll be working on fiction and non-fiction titles, picture books, illustrated middle-grade novels and Young Adult (YA) novels, and I’ll most likely be involved with conversations for about thirty or so titles. This could include: checking copyedited manuscripts; reviewing ebook editions; completing typesetting briefs; booking copyeditors and proofreaders (and sending them feedback); collating proof corrections; proofreading picture books; checking covers; discussing schedules; liaising with authors to talk them through the editorial process for their titles and to discuss the copyedited and proof corrections; and liaising with Ed1, Design and Production to ensure that titles are running to schedule. In addition, I run a weekly report from our bibliographic system to have an overview of our publishing programme and deadlines.

Editorial standards

Not only do I copyedit and proofread text if required (and indeed if I have time to do so) but I also review text copyedited and proofread by our freelancers. However, my aim is not to pick holes in their work but to enrich my own editorial knowledge and to see whether it’s helpful to offer constructive feedback, and if any further guidance might need to be added to our house style guide. I might also see if I can resolve any queries, if appropriate, that they have raised. (While writing this, I’m reminded that I need to also give specific positive feedback more often!) When checking proof corrections, I’m always mindful about what is being corrected and always give consideration to what we might be able to do differently at the copyediting stage to minimise proof corrections. For copyeditors working on a series, I might share the proof corrections as well as the tracked copyedited manuscript (MS) as a reference for when they come to work on the next novel in the series. Thinking about grammar, spelling and punctuation is one of the things I love most about my job, and so what I miss most as a result of working remotely is that I don’t get the chance to have impromptu editorial chats with my team. However, I’m glad that we have a chance to have such conversations as part of the house-style workshops I’ve started running via Zoom.

Editorial processes

We need sensible and clear processes to ensure that everything that needs to be done is carried out correctly and to schedule. Having a strong grasp of the processes also means that we can adapt when the schedule is challenging (in other words, when it’s super tight!). It’s also essential to have this clarity when you’re juggling thirty titles! The processes are ever evolving, but the framework of the processes that we have in place is the result of years of observation and consideration of what needs to be done, and I’m always thinking about what we can do better. These processes are at the forefront of my mind when I have monthly catch-ups with publishers, art directors and the senior production manager, as I talk to them about what’s working and what can be done better or differently – by both my team and theirs. I really enjoy this aspect of my job because I love trouble-shooting and it’s gratifying when things work smoothly.

This current lockdown situation has its ups and downs. Being able to work quietly at home is obviously a bonus. However, this situation has highlighted how important communication is to what we do, because you can no longer pop over to someone’s desk to discuss a project, so it’s necessary to have regular catch-ups over Zoom. I could have between three and fifteen meetings in a week. Here’s a summary of the meetings that I have:

  • Weekly: Puffin Ed2 team (where we run through our workload over the coming week); the wider Children’s Ed2 team (so that we can check in on how everyone is doing, so no one feels isolated); editor and designer for one of our key brands; up to two start-up meetings for new acquisitions, in which key stakeholders from Ed1, Design, Production, Sales, PR, Marketing and Rights discuss what is required for the new title.
  • Fortnightly: direct reports (to check on their wellbeing and to discuss any work issues); WIP (work-in-progress) meeting (Ed1, Design and Production meet to check that everything is running to schedule). Our MD and CEO are also endeavouring to keep us all connected by having regular briefings, to share news and information about the Children’s division and the company.
  • Monthly: line manager; publisher; art director; senior production manager (all catch-ups to discuss any top-line issues that relate to our editorial processes and workflows). I’ve also recently started to run Zoom workshops with the Children’s Ed2 team, to discuss specifics such as queries about house style and editorial processes.

One week

To give you an idea of what I do in a typical week, here’s a snapshot of the first week of June.

  • Assisted an editor by converting a PDF from the 1990s to recognise the text and then exporting it to a Word document so that we can use the text to create a revised edition for younger readers.
  • For a particular frontlist non-fiction title, I had a Zoom call with Ed1 and Design to talk through a tight schedule and to agree what needs to be done; sent MS out for educational and fact checks. I also looked at the proposed text design guide for this title and offered feedback.
  • Had 13 meetings ranging from individual, team and project catch-ups to a briefing from our CEO.
  • Led a one-hour workshop on our house style for our Children’s Ed2 team (so it included Ladybird Ed2). We discussed chapter headings (spelt out or numerals), widows and orphans (when to fix and when to stet), hyphenation, capitalisation and numbers. Essentially we follow New Hart’s Rules, but there are always going to be grey areas and it’s great to have a space and time to discuss these details, and share our thoughts and experiences in order to strengthen our own editorial knowledge. There will be further workshops as we work our way through our house style guide, with the aim of having an updated guide later this year.
  • Liaised with a US editor to approve text changes for the UK edition.
  • Liaised with editors for 16 different titles. Tasks included: confirming schedule dates; checking proofreading deadlines for picture books; suggesting the ideal editorial process for new titles; reviewing illustration briefs and layouts for illustrated titles.
  • Liaised with three different authors to talk through key dates and the editorial process for the titles.
  • Proofread a 176-page non-fiction title and sent a summary of my notes to the editor for review (to decide whether anything needs to be stetted).
  • Reviewed invoices from freelance copyeditors and proofreaders.
  • Reviewed an editorial process for marketing proofs.
  • Sent proofs for five titles to respective authors and proofreaders.

The variety of the books that I work on and the different tasks that need to be done mean that my working week is never dull. I’m generally rather busy, but I love all the books we publish and I couldn’t ask for better colleagues and authors.

Wendy Shakespeare is a senior editorial manager at Penguin Random House Children’s. She works on Puffin titles, which range from short picture books to YA novels. She has been in the industry since 2001, and joined Penguin in 2006 as a copyeditor for Puffin Books, which became part of Penguin Random House Children’s seven years later.

 


Earlier in the year, Lorraine Beck shared a week in her life as a picture researcher.


Proofread by Joanne Heath, Entry-Level Member.
Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.