Category Archives: CIEP membership

Eight ways to optimise your CIEP membership upgrade

The CIEP’s Admissions Panel shares eight things that members can do to make their upgrade applications straightforward, and hopefully successful.

What the Admissions Panel needs from you

The CIEP’s membership structure, with its four grades, is one of our core member benefits. It’s designed to help you, our members – to enable you to show the world that you have verifiable experience and qualifications. It’s also designed to contribute to the stated purpose of our chartered Institute: to uphold and promote the highest of editorial standards.

The Admissions Panel, which assesses upgrading applications, may seem a rather shadowy entity. Except for the professional standards director, who chairs the Panel, not even the CIEP Council knows who its members are. Panel members never have direct contact with applicants – it is all done through the CIEP office – and the anonymity of applicants is rigorously upheld. If a Panel member thinks they might know who an applicant is, they withdraw from handling or discussing the application and it is dealt with by other Panel members.

The Panel has a dedicated forum where details of applications are discussed daily – for example, deciding how many training points to allocate to a course they have not encountered before. All upgrades that are refused must be discussed on the forum and the grounds for refusal agreed, and a second Panel member must check the application in detail.

The Admissions Panel is interested in core skills (copyediting and/or proofreading) – where and how you learned them, the experience you have in exercising them and (for the professional grades) what your clients thought of your work in using them. You should complete your application with this very much in mind. The detail on the website will guide you.

In the course of Panel discussions, certain issues arise repeatedly, and we’d like to clarify how you can help us with these, so that we can in turn help you. We so much appreciate it when you remember to do this or realise how helpful that is! Here are eight tips your Admissions Panel would like to share with you.

1. Approach the upgrade process as you would an editorial job

  • Understand the brief, do what’s asked and do it to a professional standard. This means you need to read the upgrade pages of the website carefully. That is your brief: all the instructions you need are there. It also means keeping your upgrade application confidential, just as you wouldn’t go on Twitter, for example, to discuss a job application.

2. Begin building your application early

  • You’ll have a much better chance of providing us with complete and accurate information if you add to your upgrade application as you proceed with your training and work experience, rather than trying to assemble all the information later on. Our system saves all the information as you enter it, and you can return to it, edit it and add to it as and when you like. Nobody will see your application until you decide it’s ready and submit it.
  • An important free toolkit to help you complete your upgrade is included in the members’ area. Under Going Solo Toolkit follow the business records link to find a suite of spreadsheets. As well as helping you to keep good records for your business, two of them in particular will keep you on the right lines when applying to upgrade, because they log the information the Panel needs. Fill in the work record and training and CPD spreadsheets, delete the green-headed columns that the Panel does not need to see, and upload them with your upgrade application. Sorted!

3. Know what the core skills are and make sure you have
them covered

  • Do you know the difference between the core skills and other editorial skills? The CIEP core skills are copyediting and proofreading, and they are fundamental to your upgrade. Look for the flagged courses in the list of examples of training courses in the members’ area of the website, under professional development.
  • If the course you want to know about is not on the examples list and you are unsure about points for particular training, contact the professional standards director to ask. They can also answer your queries about whether a client or employer is considered to be a publisher for the purposes of upgrading: that is, whether that client or employer can assess your work in terms of the editorial standards that the CIEP regards as essential.

4. Understand the requirements for your grade

  • All applications for the professional grades have to be supported by the three pillars of training, experience and reference(s). No one of these can make up for a shortfall in another, and if a pillar is missing your application will fall down.
  • For Intermediate membership, the importance the CIEP attaches to training as a basis for your career is reflected in the proportions of the minimum requirements: six training points to one experience point. At least four of these training points should be in the core skills.
  • For Professional membership, you need to show that you have a more extensive grounding in the core skills. You will probably also have done training in further editorial skills.
  • For Advanced Professional grade, you need to provide evidence of recent continuing professional development (CPD), in addition to your core skills training. To be considered for the topmost grade of CIEP membership you are expected to have had training that is more advanced. Continual acquisition of skills and knowledge is a mark of advanced professionalism. The Panel will take into consideration a variety of CPD, but it has to be recent – within the 36 months before the date of application.

5. List all your relevant training

  • Don’t assume that if you have listed extensive experience but little or no training the Panel will credit you with the necessary training points. You may have been trained on the job earlier in your career – if so, tell the Panel! The Panel can allocate training points to this if they have enough information about it. Who delivered it? When did it take place and how long did it go on? What did you learn? Did it involve being mentored? Was it assessed?
  • If you have gained a degree or diploma in publishing or journalism, or a related field, the Panel will be interested primarily in any editorial modules you have done, so do give details of what was covered in these modules.
  • Skills such as development editing, structural editing and editorial project management can be counted towards your upgrade, as long as you have enough evidence of the core skills too. Do list any training in these. If they form part of your work experience, indicate what proportion of your work was in these areas. The Panel will be able to allow a small proportion of the minimum hours for the grade to be from one of these activities.

6. Exclude irrelevant information

  • Any further information you give should be concise and relevant. Please don’t attach a discursive account of your career. If you need to give additional information, confine it to a paragraph or a list in the further information section of the form. Personal information is not relevant; if you include personal information, there is a danger it might identify you, which will hold up your upgrade as it will have to be transferred to another Panel member to assess.
  • Training or experience in translating, writing, teaching writing, teaching English, indexing, typesetting or marketing is not relevant to your upgrade so there is no point in listing details of these. Copyediting or proofreading your own work also cannot be counted.
  • Only training and work in copyediting and/or proofreading English (any variety) will count; training or work in other languages will not. This is because membership of the CIEP indicates to your prospective client or employer that you have attained a certain standard of competence in editing and/or proofreading English. If a training course is taught in a language other than English, the Panel cannot assess its content. And your experience of editing in a language other than English does not attest to your competence in editing English.

7. Present your upgrade documents well

  • It may seem a strange thing to have to say to editorial professionals – but do proofread your application! The Panel is often surprised at the errors and typos that come through on upgrade forms and uploaded documents. Remember that you can save your upgrade form and return to it as often as you like to check and edit it before you submit it. Remember, too, that your upgrade application is showcasing your professional competence.

8. The Panel will only ask for additional things from you if they
are necessary

  • If the office contacts you with a question from the Panel, it’s because they need to know the answer in order to give your upgrade the best chance to succeed.
  • If the Panel asks you to take the CIEP’s editorial test, it will be for a good reason. If you have an extensive work history for publishers but little or no formal training, you can demonstrate that you have a grasp of the core skills of copyediting and proofreading by passing the test. If you have worked only, or mainly, for organisations or individuals that
    are not considered to be publishers for the purposes of upgrading, you will be asked to take the test. The expertise of such clients or employers is not in copyediting or proofreading and they may not know what the professional standards are, but this work can still be
    counted for your upgrade if you can demonstrate – by passing the test – that you know
    what they are.
  • Of course, you don’t have to wait for the Panel to ask you to sit the test – you can do it before you apply and include the result on your form.

The professional approach and high standards that you bring to your work for your clients are equally relevant to your application to upgrade. Read all the information and instructions and use the tools provided to help you. Good luck!

If you’re preparing to upgrade your membership, don’t forget:

  1. Approach the upgrade process as you would an editorial job.
  2. Begin building your application early.
  3. Know what the core skills are and make sure you have them covered.
  4. Understand the requirements for your grade.
  5. List all your relevant training.
  6. Exclude irrelevant information.
  7. Present your upgrade documents well.
  8. The Panel will only ask for additional things from you if they are necessary.

Start your membership upgrade now

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: tiles by Andrew Ridley; Please stay on trail by Dan Gold, both on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters: Developing as a professional

This feature comes from the band of CIEP members who volunteer as forum moderators. You will only be able to access links to the posts if you’re a forum user and logged in. Find out how to register.

In this article, one CIEP forum moderator looks at how we can improve our professional practice by:

  • networking
  • learning
  • reading
  • communicating
  • relaxing.

Start with networking

We all know the basic things we need to be an effective editor:

  • Training? Check.
  • Membership of a professional organisation? Check.
  • A sparkling website? Check.
  • Social media profiles? Check.

But there’s another, more nebulous side to improving our professional practice. Learning, reading and communicating are all ways to develop, although they may not be measurable on a balance sheet. The CIEP forums offer various suggestions, once again underlining the value of networking. If you have a question, however obscure it is, post it on the forum. You can bet that someone will know something (while others will offer a different perspective), and you will learn a lot from the helpful, supportive and knowledgeable answers posted by CIEP members.

Learn

You could consider mentoring – see ‘Advice on website and mentoring’. This doesn’t have to be editorial mentoring. Do you want to learn how to raise your rates and have more time to do things other than work, but you’re not sure how to go about it? Then business mentoring could be for you.

Form an accountability group – the blog ‘Accountability groups: What? Where? Why?’ talks about finding like-minded colleagues for support and encouragement.

Take up voluntary work – this could be related to your editing business, but it doesn’t have to be. CIEP members responded to ‘Tell us about your volunteer work!’ with their experiences of a wide range of organisations, including a church, a zoo and a nature reserve. You can make a genuine difference to a charity or not-for-profit organisation by, for example, removing typos, errors or repetition from their website, or by rewriting a funding letter. Volunteering doesn’t just give you a warm, fuzzy feeling; it also helps your communication skills, as you may be working with people who don’t usually use editorial professionals.

Read

I know, right? We spend all day reading other people’s words, but reading is the best way to find out more and to make yourself more attractive to clients (see the suggestions all over the forums).

You can go at your own speed and choose what you want to read. If you’re thinking about branching out into fiction editing, how about How Not to Write a Novel (Mittelmark and Newman, Penguin, 2009) or John Yorke’s Into the Woods (Penguin, 2014)? If you work on children’s books, then how about Cheryl B. Klein’s The Magic Words (W. W. Norton & Co., 2016)? Want to find out about self-editing tools to help your fiction authors? Then Self-editing for Fiction Writers (Browne and King, Harper Resource, 2004) ticks the box. History, with a feminist slant? A History of Britain in 21 Women by Jenni Murray (Oneworld, 2016). To generally improve your writing style: Steven Pinker’s The Sense of Style (Penguin, 2015). Whatever you’d like to know, there will be a book – or hundreds – to help, and I bet that everything you learn will come in handy during editing – one day.

Still on the topic of reading, if you don’t have time for a book, then how about a blog post? Almost a year ago, Melanie Thompson started ‘Blog post corner’, which includes links to some great blogs all about the softer side of professionalism, such as Hazel Bird’s ‘How to be a trustworthy freelancer’. Some of Hazel’s top tips are: ask sensible questions; offer solutions, not problems; admit your fallibility; don’t overreach; anticipate surprises; check in without being asked; and build on the past.

Want to know what the best time-tracking software is? Then read ‘Keeping track of time worked’. Want to make notes and save paper? Check out ‘Paperless notes’.

Communicate

Communication is an essential ‘soft’ skill. Editors are generally good communicators, but lockdown has been stressful for many, perhaps making us a bit snappier than usual, and we should be mindful of this when we’re communicating with clients and other editors. We’d all rather do business with someone who’s pleasant, happy and upbeat than someone who is snappy, rude and downbeat. Perusing the forums is a good lesson in supportive communication (with the odd tutorial in soft diplomacy, if you look carefully enough!).

After all that, relax

Exercise is essential for physical and mental health. If we sit at our desk all day, we get sleepy, cross and lethargic. If we take a break, we return to work invigorated and energised. ‘Self-care ideas’ contains fantastic suggestions to help us wind down and relax, including meditation, mindfulness and getting out in nature. For a virtual breath of fresh air, keep up with the ever-popular ‘Wildlife distraction of the day’.

On that note, I’ve been sitting at my desk all day, the sun is shining and I can hear birds tweeting outside. Time for a walk. It’s good for my professional development.

Networking; learning; reading; communicating; relaxing. What will you try?

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: sunflowers by Roma Kaiuk; Always room to grow by Kyle Glenn, both on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

How to take care of yourself when you’re your own boss

Even when there isn’t a pandemic, if we run our own business we all need ways to take care of ourselves – mentally, physically and emotionally. In this post, Abi Saffrey brings together some suggestions that have been shared on the CIEP member forums.

CIEP members’ self-care ideas fall into these general categories:

  • time and taking breaks
  • meditation and expressing gratitude
  • food
  • hobbies
  • music
  • friends and partners
  • being outside
  • lockdown clichés

Time and taking breaks

My first thought when it comes to spending the right amount of time on the right things is ‘work–life balance’. I have several issues with that phrase: should there be the same amount of work as life? Surely work is part of life, not opposed to it? (I’m not a fan of the phrase ‘me time’ either.) Anyway, a key element in getting the day-to-day mix of activities ‘right’ is considering time. There is no magic formula, but we can learn by trial and error what works for us.

During the first pandemic lockdown, when my children weren’t able to go to school, I would get up earlier than my family and spend an hour in my office getting to grips with what I needed to do that day so that I could be more focused in the limited working time I would have later on in the day. It also gave me an hour on my own, which turned out to be incredibly important over those three or so months.

Taking regular breaks from work is good for our focus and our eyes, but it’s often easier said than done. One member has alarms set at particular points during the day to remind them to take a 20-minute break; others use the Pomodoro technique.

I force myself to walk away from my desk in the mid-afternoon and read a physical novel for 30 minutes or so for a bit of fun and to give my eyes a break from the screen.

Alarms can be used to force an end to the work day – it’s all too easy to think ‘oh just one more page/section/chapter’. Self-employed editors were well aware of the blurring of the work/home boundary before the pandemic changed office workers’ patterns.

Meditation and expressing gratitude

Several members have mentioned the benefits of meditation and mindfulness to replenish their stores of energy, focus and patience. Some use timers, some apps and others simple breathwork techniques.

One member mentioned spending 15 minutes at the end of the day talking about something positive from the day: it breaks the endless cycle of gloom that comes from the news and ends the day on a high note.

The thing I’ve been doing that has had a huge impact on my positivity is expressing gratitude  … for everything, really: blue skies or rain (we need it!), delicious morning coffee, the roof over our heads, the internet, clean water piped into our homes, electricity, central heating  … the list goes on and on. Even the worst of days has good things in it; you might have to look a little harder. I’ve got very good at finding the silver lining.

Food

Making a meal or baking something can provide focus and pride in the result, as well as the opportunity to share something with others.

Whenever I bake something (which isn’t often), I always give some of it to my elderly neighbour. Gives me an excuse to check in with her, and I always feel so happy that she enjoys my sweet treats!

Planning meals ahead can lessen the daily workload, but can also provide something to look forward to. My family created a four-week rolling menu, which took away the weekly stress of thinking of meals, but with a ‘wildcard’ entry each week there was potential for trying out new recipes (or getting a takeaway).

Under the first lockdown, my husband and I invented a lockdown cooking competition – every weekend we each challenge the other to cook something new and out of our comfort zone. It’s been a great way to actually use each of our collections of cookbooks instead of just admiring the lovely photos. We have a whole routine that has become incredibly important for my sanity because it is structured and focused, and gives me something to look forward to as well as be a challenge not just to cook but also source ingredients.

I batch-cook at the weekend so that, no matter how busy things get during the week, I have nice lunches to look forward to.

Hobbies

The pandemic lockdowns have enabled some people to start new hobbies, or spend more time on existing ones.

For the most part of our lockdown we weren’t permitted to travel more than 5 km from home. Some birders on Twitter had the idea of keeping a #Stage4LockdownList. I started noting every species I saw in my 5 km radius. It encouraged me to get exercise, to be in nature, to be mindful and to appreciate things in my local area that I had taken for granted. I hope this is a new habit that I’ll take with me. (I ended up with 27 birds on my list – not bad for a beginner.)

My regular activity is crochet. Almost daily! You could say I’m hooked  … Fortunately, my yarn stash is well stocked. Sometimes my cat tries to ‘help’, but his company is a delight and a guarantee of daily smiles and chortles.

I have enjoyed patchworking for the past few years but thought I would attempt to learn to crochet … I managed one evening of tying my fingers in knots before returning to my craft comfort zone.

Music

Listening and dancing to music can be a great stress reliever and soul lifter. Several members talked about missing live gigs or singing with their choir. I’ve invested in a pair of noise-cancelling headphones so I can get completely absorbed in what I’m listening to.

Music is always part of my day. I actually feel a bit unwell any day I don’t make music – or listen to someone else making music. Covid-19 has put the kibosh on lots of my musical activities. (Who knew that chamber music would become more dangerous than adventure sports?!) So I make sure to listen to great music. Here’s Thelonious Monk playing ‘Tea for Two’. I’ve listened to this four times today. And every time I do, it feels like an act of self-care.

I also find dancing and seeing live music a great stress release, so have missed those a lot. During lockdown, I’ve been going to an online disco on Friday nights (via Zoom) and watching a live DJ on Twitch every lunchtime. (I’ve even put it in my work calendar – although with a cryptic title, just in case I accidentally share it with a client one day!) It has really helped to feel part of those communities, and the music has helped me to process and release lockdown emotions.

Friends and partners

Seeing our friends and family is so important, and that’s been taken away from many of us over the past year. We’ve found new ways of communicating, and made the most of the times when we have been able to go for walks or coffees together.

I’ve been doing a fortnightly quiz with a group of friends. I don’t think we’ve ever seen so much of each other, actually, as we’re so scattered across the country.

Directly messaging particular friends can bring about that personal connection, in a very different way to posting more widely (and more generically) on social media platforms.

I’ve rekindled a friendship with an old friend. We now send each other silly, or supportive, WhatsApp messages almost every day. If either of us has a low moment, or needs to vent, we can reach out and share. We now also occasionally send each other surprise gifts by post (‘I saw this and thought of you’).

Being outside

From birdwatching to long walks, to tending the garden, to looking at the sky – time spent outside is never wasted when it comes to self-care. Even a walk in the pouring rain can bring with it joy (and the delight of dry, warm clothes afterwards).

I love walking anyway but I’ve made a conscious effort when I’m out now to notice something new or curious on each walk. It could be some particularly splendid fungi, or the birds, or a gnarly tree, or going down a different path for a change and seeing where I end up. Some walks have taken rather longer than planned to get me back to my starting point  …

Movement generally is good for our mental and physical health, so adding in the fresh air and maybe even some vitamin D from the sunshine makes getting outside a win–win when trying to look after ourselves. For several years, I have gone to outside bootcamps every week – when restrictions stopped these, the instructor moved online and I took my laptop into the garden (though the Wi-Fi issues and light glare made some sessions more tense than was ideal …)

I live at the bottom of a hill, and the newsagent is at the top. I force myself to walk up there every day to pick up the paper, then I spend half an hour reading it with a cup of coffee before I get back to work.

I check the forecast every morning to work out when the weather looks best, then intentionally structure my day around that. The rain radar is also useful – even on really bad days, there’s generally a break in the weather at some point. I always feel much brighter (and more productive) afterwards, even on the days when I really don’t want to go outside.

Lockdown clichés

I’ve turned into a complete lockdown cliché, having taken up sourdough and running!

It’s hardly a solution for everyone, but I can totally recommend getting a puppy.

We have two golden retrievers and we try to walk them every day. It’s great to get out into the fresh air and, c’mon, golden retrievers. They’re good for the soul. Doctors should write prescriptions for people to spend time with golden retrievers.

I’m also spending a lot of time growing my hair. I’m trying for an A C Grayling look, but most people think it’s more Doc Brown (from Back to the Future, not the rapper).

I’m also a bit of a lockdown cliché, as it’s walking and breadmaking for me.

Getting it right

There is no one right way of looking after ourselves that works for everyone. This post only covers the most popular themes that members have shared on the CIEP forums. How do you look after your wellbeing? Has it changed over the past year? Let us know in the comments below.

About Abi Saffrey

Abi Saffrey is an Advanced Professional Member of the CIEP. A member of the CIEP’s information team, she coordinates this blog and edits Editorial Excellence, the Institute’s external newsletter.

Now she’s finished writing this blog post, she’s off for a walk.

 

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: crocuses by Aaron Burden; long-tailed tit by Andy Holmes, both on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters: Spring-cleaning refreshers

This feature comes from the band of CIEP members who volunteer as forum moderators. You will only be able to access links to posts if you’re a forum user and logged in. Find out how to register.

Any mention of spring cleaning immediately brings to mind the opening to Kenneth Grahame’s The Wind in the Willows:

The Mole had been working very hard all the morning, spring-cleaning his little home … till he had dust in his throat and eyes, and splashes of whitewash all over his black fur, and an aching back and weary arms … It was small wonder, then, that he suddenly flung down his brush on the floor, said … “Hang spring-cleaning!” and bolted out of the house …, and he found himself rolling in the warm grass of a great meadow.

You know you have to think about CPD, updating websites and social media, and tightening up your business information, but it can make you feel a bit Mole-like, all dusty and achy. Thankfully, the great, green meadow of the CIEP forums is there to roll in and refresh yourself!

In ‘Structuring the Dayʼ members share helpful approaches to brushing up yourself and your business that look at time management, preventing the making of lists taking over from the doing of what’s on them, making sure you take account of you, helpful ways to prioritise – along with the usual smattering of technical tips.

Many an inner Mole is revealed across the forums, including in the supportive local groups, as members urge each other to go outside. One of the most enjoyable threads is in the Off topic forum. ‘Wildlife distraction of the dayʼ shares sightings and photos of birds, insects, reptiles and even of ‘cereal-eating, wifi-connected, human-like creatures’. Springwatch, eat your heart out.

Refreshing your business

Once you’ve decided to burrow away, then a quick search of the forums (using five-plus letters!) yields some helpful dustpans, brushes and dusters.

In ‘Free article limit for online newspapersʼ several editors shared workarounds to keep searching for online articles from the same publication when checking an author’s citations.

Has LinkedIn messaging gone premium?ʼ revealed how many members had received a ‘problem’ message on trying to message a new contact, but had then re-enabled messaging those connections on LinkedIn – without going Premium.

For the independently minded, ‘Callout boxesʼ talked about recolouring your proofreading comments in Adobe Acrobat – at the same time reminding members of forum protocol that discourages discussion of course exercises outside official areas.

For those who work on client websites, there are a few thoughts on accessing a client’s WordPress website admin pages as a warning to the uninitiated. Nice that the client sorted it out pretty quickly. Also on the website theme, there are some motivational pointers to help you polish up your SEO.

Refreshing yourself

Of course, spring cleaning is about putting the sparkle back on what you already have, not necessarily about replacing with the new, which is where the forum archives can be a great resource. So keep seeing the shine using tips from ‘Eye strain – new setup needed?ʼ It might be an old thread (2015) but the suggestions are still good:

  • from Janet MacMillan’s emphatic advice to get your eyes checked – ‘an editor pal of mine was experiencing eye strain and eyesight issues and by going to the ophthalmologist forthwith, she saved her sight, and probably her life’
  • through Lisa Cordaro’s thoughts on lens coatings, ambient lighting, frequent screen breaks, ‘And finally, don’t do long days at your VDU. Bad for the eyes and general health!’
  • and very much in the spring-cleaning vein, Ceri Warner’s ‘have you tried adjusting the lighting in the room where you are working? I’ve got my monitor with its back to a window, which I found was very tiring for my eyes, so at the moment I’ve got thin curtains across the window but I do need to rearrange the room when I get a chance.’

The topic was revisited in 2020 in ‘How do you protect your eyes?ʼ and ‘Question about visual migrainesʼ.

CIEP members are great at highlighting helpful links that take you outside the forums – for instance, to John Espirian’s contribution on Louise Harnby’s blog following some chat about using two screens.

If you need to refresh your work interface because of RSI, then ‘Hands-free editing?ʼ offers some thoughts on speech recognition software as a new approach.

The forum moderators hope that, like Mole, you’ll be ‘bewitched, entranced, fascinated’ by the flow of forum threads and that they will help to keep you happy and motivated at spring-cleaning time.

 

Photo credits: mole by Tabble on Pixabay; crocuses by Aaron Burden on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Reaching your potential with The Printing Charity’s Rising Star Awards

The Printing Charity has rebranded its annual Print Futures Awards as the Rising Star Awards. The awards champion young talent working in print, paper, publishing and packaging, and are now open for 2021 entries.

To be named a 2021 Rising Star and receive up to £1,500 towards the cost of training, professional accreditation or equipment to support career development, applicants need to be aged 18 to 30, resident in the UK, working in the sector, and be clear on how the award will advance their career.

Neil Lovell, The Printing Charity’s Chief Executive, explains the reason for the name change:

Refreshing the name and branding makes it clear that the awards are not just about print but all the many aspects of our multifaceted sector. The sector continues to change and our awards, the largest single awards in our sector, are about celebrating the new generation of talent working within it; young people who are already demonstrating great potential.

We’ve had nearly 500 winners since the awards began and, let’s face it, after 2020 we need as much positivity about the sector and its future stars that we can get. We are excited to see who applies this year and are asking businesses to encourage their rising stars to apply.

To find out more and apply for a 2021 Rising Star Award, visit https://www.theprintingcharity.org.uk/supporting-people/rising-star-awards/rising-star-awards-application-process/

Here, four previous award winners share how they used their awards to build their skills and progress their careers.

Grace Balfour-Harle

I won a Print Futures Award in 2020, the most turbulent year in living memory. Although the awards ceremony in London was cancelled, having a Print Futures Award has opened many doors for me. From the outset, I wanted to use the award to attend training courses to further and consolidate my editorial skills. But I gained much more than that; the Printing Charity additionally covered my first year’s CIEP membership, which I am very grateful for.

Despite no in-person events, I haven’t faced any barriers to making the most of the award. Completing multiple courses from Publishing Scotland, I met my tutors and the other attendees; a different type of the dreaded networking, but networking nonetheless. In a practical sense, the courses have refined both my editorial eye and my methodology when completing an editorial job, as well as increasing my knowledge of the editorial process.

Having only received the award last year, it is too early to see the long-term benefits. But in the short-term, because of the courses and training I have completed, I have been able to submit my application to move from Entry Level Membership of the CIEP to become an Intermediate Member. Another direct benefit is that I appeared in Publishing Scotland’s Annual Report for 2019–2020 for undertaking a significant number of their training courses.

Applying for the award has inspired me to take control of my career development, of which continual and long-term learning is my top priority. The flexibility and support of my employers, DC Thomson, have been invaluable to help me start this long-term development plan, and the generosity of The Printing Charity is irreplaceable. All I can say, if you’re thinking about applying for a Rising Stars Award, is to do it – only you know where it might take you!

Clare Diston

In 2019, I was lucky enough to win a Print Futures Award. I am a freelance editor and proofreader, and I found out about the awards through an email from the CIEP (thank you!). I applied and, after an interview in London with some friendly people from the charity, I was delighted to be chosen as one of 93 winners that year.

Since I started my freelance business in 2011, I have worked on all sorts of different texts and across numerous genres, but in the last few years I have discovered a passion for science (especially astronomy), so I used my Print Futures Award to build the science editing side of my business.

I invested my award money in three things. First, I bought a new laptop, because my old one was slow and struggled to handle book-length PDFs. Second, I took the CIEP’s References course, because accurate referencing is key to all scientific texts. Third, I enrolled on UWE Bristol’s Science Communication Masterclass, a four-day intensive course in science writing and communication. It was absolutely brilliant: not only did I learn about the principles of ‘sci comm’ and gain valuable experience writing and presenting my ideas, I also met a fascinating and enthusiastic group of science lovers!

The Print Futures Award has given me a great foundation to start specialising in science writing and editing. Since I won the award, I have gained several new clients in science publishing, and I now regularly copyedit and proofread articles for scientific journals. I’m hugely grateful for this award – it has helped me to reach for the stars!

Alice Horne

When I applied for the Print Futures Award at the end of 2018, I had just left my role as an editor at non-fiction publisher DK to launch my freelance career. I was determined to maintain my professional development, but as every freelancer knows, finding the money for training – let alone the time – can be a challenge.

The Print Futures Award took away the first barrier by funding my attendance of the CIEP’s 2019 conference as well as two training courses. I loved the energy of the conference and the opportunity to meet editors from all over the country (those were the days!) and, of course, there were many insightful sessions; one that really stayed with me was the writers’ panel, which shone a light on the ‘other side’ of editing. The two training courses, meanwhile, solidified my knowledge and helped me develop new skills, specifically editing fiction.

But applying for and being awarded the grant gave me much more than the financial freedom and push to develop my skills. The interview process involved a fascinating conversation with two seasoned industry professionals, and the award ceremony itself was a real treat: meeting my fellow Print Futures Awards alumni and industry figures – and at the House of Lords, no less.

This experience made what could have been a scary and sometimes lonely transition into freelancing an exciting one. My close partnership with my clients as a freelancer slowly evolved into permanent contracts, and I soon found myself editing in-house again, but I’ll always be grateful for the Print Futures Award for giving me the self-confidence and a strong base from which to develop my editing career.

Bryony Leah

I’m so grateful for my Print Futures Award grant. It has helped tremendously, enabling me to fund training courses with the Chartered Institute of Editing and Proofreading and Certitec (using my CIEP member discount) that will allow me to expand my services as a freelance fiction editor and proofreader.

It’s easy to feel cut off from the publishing industry when you don’t live or work in Central London, so I’ve always felt a bit isolated with my training, and rely on institutions such as the CIEP for continuing professional development. However, funding courses as a self-employed freelancer can be difficult alongside other necessary expenses. Thanks to the Print Futures Award grant, I’m now enrolled in more tutor-assessed remote training and booked in for a classroom-based InDesign masterclass I previously could only dream of being able to afford.

Further to this, the application process gave me a necessary confidence boost exactly at a time when I was forced to adapt my editorial business due to the COVID-19 outbreak. I’m quite an introverted person and more comfortable working alone rather than asking for help, so the prospect of having to sit through a video interview was unappealing at first.

However, the Print Futures Award judges couldn’t have been more supportive. The interview was relaxed, friendly, and really helped me to put into perspective all of the things I’d achieved with my business already. Imposter syndrome tends to creep in when your workload isn’t consistent, and during the first lockdown in early 2020, I lost all of my retainer contracts in one week. It was the positivity and hope of the Print Futures Award judges and the motivation to continue my training (funded by the grant) that helped me to push through those difficult months. I’m now fully booked until June 2021!


With a history stretching back almost 200 years, The Printing Charity is one of the oldest benevolent charities in the UK. It is on a mission to be the leading charity in the printing, paper, publishing and packaging sector: here to help today, true to its heritage, and investing in future talent. Please see www.theprintingcharity.org.uk for more information and follow @printingcharity


Photo credit: night sky by Greg Rakozy on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Buck the trend: strengthening your business during lockdown

By Rachel Gristwood

2020 was a challenging year in which to set up and run a business. But with the wonders of modern technology, it has been possible to receive training, find clients and function as an editor/proofreader from the comfort of our own homes.

In 2019, I completed the CIEP’s Proofreading 1: Introduction course and passed the Proofreading 2: Headway course. That summer, I began a year-long business start-up course through The Growing Club, a local Community Interest Company (CIC) for women that functions much like an enterprise agency. It provided me with training and support while I was setting up my business: Well Read Proofreading Services.

And then the pandemic struck.

There was no script for how to set up a business and find clients in a pandemic. The trick was to use the contacts I already had, think innovatively and make the most of every opportunity that came my way.

I’ve listed below some suggestions for how to strengthen a proofreading/editing business during the pandemic, together with how these avenues have helped me – sometimes in surprising ways.

Local Enterprise Agency (EA)

Local enterprise agencies exist in the UK to help start-up and small businesses. Other countries may have organisations that perform a similar function but go by a different name for our overseas friends.

  • Ask if they run training courses. These may be as simple as a morning session on how to use a particular social media platform, or an in-depth year-long course on how to set up and run a business. Enquire as to whether you might be eligible for any funding to help with costs.
  • See if they have any networking events via Zoom. You may be able to find new clients. At the very least, you’d be able to chat with other small business owners and perhaps learn from them.
  • Does your local EA have any contact with other organisations that may help you, such as the local group of the Federation of Small Businesses (FSB) or a Chamber of Commerce?
  • Is there a mentoring scheme where you can be helped with the finer details of running your business and finding clients?

My experience

I am fortunate to live in the area covered by The Growing Club, a Community Interest Company that provides support, training and mentoring opportunities for women in the North West of England. I began a year-long business start-up course in the summer of 2019, which continued via Zoom during the lockdown. Through that course, I now have a business mentor who will answer questions, help me to plan and, most importantly to me, help with any difficulties – something I am so grateful for as it greatly reduces my stress levels!

I attend a weekly Zoom drop-in session, which is great for socialising with other small business owners and finding out answers to any questions I might have. I also attend the monthly local group meeting of the FSB, through which I now have two prospective clients talking with me about their future proofreading needs.

I have gained some business through networking there, and now have two local authors as clients; two local businesses have given me material to proofread that they’ve written during lockdown, and the owner of a new start-up business asked me to bring their website up to scratch because English is their second language.

I’ve also undertaken a piece of copywriting through The Growing Club and had the pleasure of being taken on as a writing coach to help a local author with her writing – something I enjoyed enormously.

Local college

Colleges provide courses to help upskill their local population.

  • Find out about the range of courses they offer. You may have thought of broadening your social media reach to get your business ‘out there’, so see if your local college offers training courses on different social media platforms.
  • See if they run courses on aspects of running a business; for example, marketing or finance.
  • Ask if funding is available to local businesses.

My experience

I found there were social media courses through Lancaster and Morecambe College, with training provided by The Consult Centre, a local social media company. I undertook training sessions on LinkedIn, Facebook and Google My Business, as well as Canva, which enables me to design professional, branded posts to upload to my social media platforms. As a local business owner, I was eligible for full funding.

While I post weekly on social media to increase the visibility of my business, I’ve enjoyed the natural networking opportunities such interaction has given me. Connecting with other editors and proofreaders through LinkedIn has been a pleasure, a helpful resource, and has helped me feel much less isolated during these strange times.

Universities

Students and academics use the services of proofreaders for dissertations, theses, journal articles and books. Some universities maintain a register of approved proofreaders. They may stipulate that applicants to the register must live within easy reach of the university to meet potential clients in person, if requested, and there are often proofreader guidelines to adhere to.

My experience

I definitely knew when Masters dissertation writing time had arrived! Yes, you’re proofreading to a tight deadline, but I got a real buzz out of working closely with the students and helping make their writing the best it could be prior to submission.

I enjoyed a detailed commission for an academic to help ensure her article met the house style of the journal she wished to submit it to.

The Chartered Institute of Editing and Proofreading

My membership of the CIEP has played an integral part in my development as a proofreader. I completed the Institute’s level 1 and 2 proofreading courses in 2019.

The 2020 CIEP conference laid a wealth of information at my feet. Thank you to every keynote speaker. The networking sessions were instrumental in helping me build connections with editors and proofreaders.

I also belong to my local CIEP group and enjoy the Zoom meetings. It’s a great way to give tips to others and to learn from those more experienced than myself.

Other avenues

Be innovative!

Write articles for publications. This will get your business name out there and tell people what services you provide.

Diversify. I now also offer:

  • Copywriting
  • Transcription
  • Coaching sessions in writing skills.

For those of you just starting out, see if you can undertake voluntary work in return for a testimonial.

Summary

Be open to opportunities and flexible enough to mould your skills to a situation that may not be your normal remit, but one that you could diversify into.

The most memorable soundbite I learned from my year-long business start-up course was: ‘Don’t ever do the hard sell – just talk to people.’ Ask them about themselves and their business. Leave them with a positive feeling after your conversation and they’ll remember you in a good light.

I hope I’ve been able to suggest ideas to strengthen your business. I’d love to hear your tips, too.

After achieving a Masters in Volcanology and Geological Hazards from Lancaster University, Rachel Gristwood trained in proofreading through the CIEP before setting up her business, Well Read Proofreading Services. She enjoys working within academia, and also with local authors and business owners. Networking is important to her, especially via Zoom during the pandemic.

 


The CIEP’s guides are great resources for editorial business owners – whatever stage they are at. Check out Marketing Yourself and Pricing a Project. A new edition of Going Solo, with an accompanying record keeping Excel toolkit, will be published soon.


Photo credits: Rachel’s photo was taken by her late father, Ken Gristwood. Strength by Vicky Sim; Grow by Andrew Seaman on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP social media round-up: October and November 2020

Well, we’ve been busy. In our last round-up, we described our first chatbot social media campaign, which featured Lynne Murphy’s focus paper on global Englishes. There was more chatbot fun on Facebook in late October when we delivered 350 copies of Rob Drummond’s focus paper The linguistic sophistication of swearing via Messenger. That was followed up by a cross-platform promotion that focused on grammar snafus. The Slaying zombie language ‘rules’ fact sheet and a spooky version of our ever-popular language quizzes were promoted just in time for Halloween.

The fun wasn’t all on Facebook, though. Next, we posted Meet the Directors videos on Twitter, LinkedIn and Facebook, revealing not just a few surprising facts about the Council!

November saw our first online conference. We hope you enjoyed the Facebook competition! Over 1,200 people entered, and five won free places picked randomly from an online Wheel of Names spun by the marketing and social media directors.

The CIEP blog is a valuable repository of content written by our members, and we want to celebrate that. Now that our new scheduling system is up and running, we’re able to ensure that our articles are broadcast via social media on a regular basis, regardless of when they’re written. Over the past two months, we’ve posted or reposted blogs about glossaries, the forums, language, business tips, grammar, the author–editor relationship, networking, project management, productivity, querying, references and imposter syndrome.

We’re also now scheduling weekly posts and videos about the directory. Each one features a genre, subject or service, and links to the directory. The goal? To show potential clients around the world how to find a qualified editorial professional who’s a great fit for them.

And finally, membership and training. Our courses, guides and membership benefits are also featuring every week on social media. Did you catch the video about the Efficient Editing course? We know how much people are missing face-to-face workshops so we’re spreading the word about the CIEP live webinars via the socials too.

Lost in translation

As usual, we brought our followers a rich selection of content from all over the internet about words in all their glory and variety. Popular were our postings of articles that explored words from different languages that just couldn’t be translated into one English word, yet described something exactly. On 10 November on Twitter and 13 November on Facebook, we shared 10 untranslatable words that perfectly describe how you’re feeling in 2020 – for example, all that boketto (staring blankly into space, Japanese) in your home might give you fernweh (a hunger to travel to faraway places, German). We complemented this on 11 November with 38 wonderful words with no English equivalent and topped them both off a couple of weeks later with a Merriam-Webster quiz asking where in the world certain English words originated from.

Dogs can definitely boketto

We also posted a piece this Halloween-tide about Edgar Allan Poe’s vocabulary, from ‘alarum’ to ‘tintinnabulation’ – a word, incidentally, that revealed the source of ‘tintinnabulum’, used in Part I of The Zombie That Ruled Grammar for Infinite Eternity, subject of Riffat Yusuf’s spine-chilling language column for the CIEP.

Ace ACES

ACES, the society for editing in America, was a veritable fount of knowledge, sharing its wisdom on editing-related matters from understanding image rights to public speaking to copyediting graphic novels. Especially fascinating was its piece on ablaut reduplication – not another untranslatable phrase, but the phenomenon that we all know but don’t know that we know, of vowels in constructions such as ‘ding-dong’ or ‘hee-haw’ moving from the front to the back of the mouth. This was discussed at the grammar amnesty session at our 2019 conference, with a prize (a KitKat – geddit?) offered for more examples. Published just after our 2020 online conference season, this article became a lovely reminder of when we were last together in person. Thanks, ACES.

Words of the year

In November, Collins Dictionary named its word of the year: lockdown. A fortnight later, Oxford Languages announced that, for them, it wasn’t possible to identify just one word of 2020, and they released a report, Words of an Unprecedented Year, instead. Perhaps it’s time to look somewhere completely different for words that inspire and delight. On 13 November on Twitter, we posted New York Magazine’s video of the vocabulary of Schitt’s Creek’s Moira Rose, whose speech fairly bombilates with unusual terms: something to confabulate about as you chin-wag on Zoom with family and friends over the next few weeks. We wish you a truly glee-ridden holiday season, dear social media followers.

Don’t miss a thing in editing and proofreading. Follow us on Facebook, Twitter and LinkedIn.


Photo credits: social media by Merakist; dog by Naomi Suzuki, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters: Business tools to boost your business

This feature comes from the band of CIEP members who volunteer as forum moderators. You will only be able to access links to posts if you’re a forum user and logged in. Find out how to register.

An Excel shortcut, how to set up multiple monitors, how to reflect domestic costs in a tax return, how to stay well in lockdown. These are just some of the issues that members have brought to the CIEP forums, looking for help and practical advice. It is a reflection of the age we live in that the responses often recommend an app, a macro, a program or some other automated tool as the solution.

Perhaps inevitably, most posts seeking help or advice are about grammar, punctuation, usage or other language-related problems. But there is a wealth of expertise among the membership on the broader practical aspects of running a business. Most of us are freelancers. So, without admin, secretarial or IT support, multi-tasking has to become second nature.

Digital marketing

A great example of the forums acting as a resource for business tools comes in the area of website building. Most members count a website as a key element of their marketing. There have been a number of threads over the years with advice on the best website hosts, tools and servers for newcomers. One request for advice on website builders elicited views on six different options and an additional resource for templates – all in just 24 hours! The advantage of the forums is that you get suggestions from people in the same line of business who will be facing many of the same challenges. Other threads discuss resources for logo design and blogs, even links to courses on how to improve SEO.

Money matters

However we approach our business, there is no escaping the need to keep careful and accurate accounts. CIEP members shared knowledge and advice about key business tools in a thread on accounts software where members – crucially, with similar business needs to the original poster – weighed in with advice on a number of different accounting packages. They have also touched on the pros and cons (in the UK) of setting up as a limited company or a sole trader, how to handle specific tax issues like PAYE or allowing for domestic costs in a tax return.

All the answers

No discussion about boosting business efficiency would be complete without a mention of macros – the one topic that has a forum all to itself. Its threads reveal that we have members at all points on the spectrum, from programming experts to absolute beginners. But the help and advice available – and freely offered by some members – has enabled many to conquer their initial fear of macros and discover the huge improvements and time savings that can be achieved with them. You can also find discussions on the forums about other editing software packages, such as PerfectIt.

And if you can’t find what you want, just ask! Earlier this year a member said they couldn’t find much information about Linux on the forums, so they posted a question and set off a thread with competing views on the usefulness of Linux as an operating system.

Training, an essential part of maintaining our professionalism and standards, is another area in which the forums are a major source of ideas and inspiration. Many CIEP newcomers have come to the forums for advice on how to negotiate the maze of courses available from the CIEP and other providers, to boost their chances of finding the right course for the career path they have chosen.

Tips for productivity

There are always new forum threads on a wide range of products, programs and tools with a common theme of boosting productivity. Topics covered include:

Keeping healthy

As we all wish 2020 a (probably not very) fond farewell, it is also worth noting that the forums were a healthy source of advice about maintaining our mental health and dealing with the stresses that have come our way. Members have shared ideas and tips on loneliness, difficulties with concentration and a range of self-care ideas, including walking, resting, meditation and cookery.

Many members cite the forums as one of the greatest benefits of CIEP membership (and some of us probably spend too much time on them – see the recent blog post on productivity!). They can be a veritable gold mine of help and advice, and their value comes from the fact that it is members, many with similar experiences and facing the same challenges, helping each other.


Photo credits: But by all means do it by S O C I A L . C U T; high impact designs by NordWood Themes, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Three things Carol Saller taught Cloud Club West

By Katherine Kirk

When Janet MacMillan, our Cloud Club coordinator, told us she had organised a virtual visit from the Subversive Copy Editor herself, I almost fell off my chair. As our excitement grew, my friends sent in questions for Carol Saller. I may have spent the entire Zoom call grinning mutely like a star-struck fangirl, but I also took notes; Carol had plenty of wisdom to share. I’ve whittled that wisdom down to three core ideas:

  1. Language is fluid and your editorial judgement needs to be flexible enough to evolve with it.
  2. Being part of an editing community is key to success.
  3. Embrace the tech!

Language is fluid and your editorial judgement needs to be flexible.

As a reformed stickler, Saller knows that being au fait with the rules is as important as knowing when to break them. Understanding the role of rules and how they evolve is a key skill that we editors need to develop. Some rules change with usage, especially thanks to the internet, while others change as society grows and develops. A recent example of this is CMOS and the AP’s recent affirmation of the capitalisation of ‘Black’ and ‘White’ when used as racial, ethnic or cultural identifiers, in line with efforts to make language more inclusive.

‘If you can’t justify your meddling, don’t meddle.’ Carol Saller

To subvert the rules without making a giant mess of things, you need to know them thoroughly. Do your research, continue training throughout your career, and read widely. Another way to stay abreast of developments in language and editing is to participate in the discussion.

Being part of an editing community is key to success.

Being part of the discourse around language and editing is one of the key benefits of joining professional organisations such as CIEP. Learning from others who have gone before you can both save you time and help you to discover questions you hadn’t known to ask. A recognised group of professionals, such as the international Cloud Clubs, the regional groups and the CIEP forums, gives you access to a wealth of knowledge that is far superior to the well-meaning but often inaccurate suggestions from guessers on social media. Not to mention the amazing CIEP annual conference, which took place online this year.

‘Beware of bad advice from very friendly and polite people.’ Carol Saller

Another way that Carol benefited from forming relationships with other editors was through her experience working with her mentor, Margaret Mahan. Margaret provided comments and feedback on her work, giving her insight into where she stood in her abilities and what she needed to do to get better.

‘Unless you recognise a significant result, there’s no progress.’ Carol Saller

Learning from more experienced editors means taking the shortcuts that others have discovered, and not reinventing the wheel. CIEP has its own mentorship programme that you can access as part of your training.

Embrace the tech!

Some brilliant minds have solved problems for us with technology, such as Paul Beverley with his macros. For established editors like Carol, it is hard to remember what editing used to be like before computers got involved. She recalled paging through hard copy to find a certain detail she remembered from somewhere near Chapter 3 that had been referred to in Chapter 11. As a millennial, I shudder at the thought of editing without the ‘Find’ function. Not to mention the idea of creating a style sheet without the aid of Paul’s DocAlyse macro! People easily forget the drudgery of unautomated tasks.

Why make your work slower and more difficult if you can remove the tedium with the push of a button? It may take a little learning, but once you’ve got the hang of the tech, it’s well worth it.

‘Those who fight the tech have a worse experience.’ Carol Saller

Carol has embraced the technological tools available to her, so she can save time on the grunt work and focus on the deeper (and more interesting) parts of editing.

Final thoughts

Carol Saller is an editing superstar. Being able to chat with her in the intimate setting of a small Cloud Club conference call revealed how approachable and humble she is. As we tittered over an anecdote about an invasion of ants, not only did I gain a deeper appreciation of Carol Saller and her book, The Subversive Copy Editor, but I also discovered the value of the Cloud Club I had joined. This warm, friendly community has helped me to get through the isolation of beginning to work from home during a global pandemic. Even though I was physically on my own, halfway up an Andean mountain, I felt immediately welcome in this group of people who were only too happy to share their experiences, the tech they use, the solutions they’ve found, and the socks they’re knitting. It’s a balance of water cooler conversation, friendship and professional development that hits just the right note. Janet has hinted at other guests to come, and I’ll have my notebook ready.

Katherine Kirk is an Intermediate Member of the CIEP. She proofreads and copyedits fiction, with a passion for Science Fiction and Fantasy. She has lived in five countries and speaks five languages. Before editing, she taught English to children in South Korea, China and Ecuador, where she is currently based. When not travelling or editing, she can be found making art, volunteering at the local library or taking pretentious pictures of books for Instagram.


Photo credits: Clouds by giografiche on Pixabay; Laptop by Ales Nesetril on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP social media round-up: August and September 2020

In August we celebrated freelancing month by teaming up with BookMachine for combined social media posts, tips, interviews and resources about life as a freelancer, including useful blogs by CIEP member Julia Sandford-Cooke, ‘Six ways to be the freelance editor you want to be’, and Sam Kelly, ‘Getting started as a freelance proofreader’. BookMachine offered a CIEP discount on their membership fee and we offered free CIEP membership through the BookMachine website. Welcome to all the new members who joined us during this time!

Across all our social media platforms, we shared our collection of free fact sheets and focus papers, including Professor Lynne Murphy’s recent focus paper on Global English. On Facebook, we experimented with a chatbot engagement tool that delivered the paper directly via Messenger. If you’re a devotee of our other platforms, don’t worry – we’ll be trying new things on Twitter and LinkedIn soon! We reminded our new and not-so-new members about the content they could access as part of their membership, such as fact sheets about academic editing, editing efficiency in Word and getting your first clients, plus a handy editing jobs log. In August and September, too, we gave everyone the opportunity to take (or retake) our just-for-fun, often topical, CIEP quizzes 12, 3 and 4.

For those who became interested in the origins of the word ‘freelance’ in August, with all the talk of it, a handy history, supplied by Ye Olde Merriam-Webster, came a-riding to our rescue.

Text old, new and newer

Talking of history, there is always a proportion of our curated content that looks to texts past, from Thomas Cromwell’s cut-and-paste job, which added his image to the Bible of Henry VIII, to Agatha Christie’s best first lines, and from the world’s first novel to the debate about whether the work of female writers from the past, written under male pseudonyms, should now bear their real names (we posted articles that argued both for and against this idea).

Meanwhile, history was being made with the anticipation of, then the reporting on, the best first week of September for booksellers since records began. A delay to the publication of some titles due to lockdown, plus pre-Christmas releases, meant that on 3 September, ‘Super Thursday’, 600 titles hit the bookshops. Quite a few for the TBR (to be read) pile, although our social media audiences are well used to our discussion of this ever-growing fixture on most of our bedside tables.

We learned about some up-to-the-minute, freshly coined phrases such as ‘space marshal’ (someone whose job it is to enforce physical distancing), ‘crisis beard’ and ‘lockdown tache’ (well, you can guess the meaning of those). And thence to the most immediate type of text – actual texting, on a phone – with Macmillan Dictionary’s new listings of emojis and a report that young people can be intimidated by full stops in text messages, as they see them as a sign of anger. No doubt this discovery will send many older texters hurriedly back to Macmillan’s emojis to find appropriate graphics to use instead. (For, really, we can’t have *nothing* at the end of a text, can we?)

Even newer than all this was the idea of robots writing the text we read in the future. For a little shiver down your spine, read ‘A robot wrote this entire article. Are you scared yet, human?’

Useful tips

As ever, we scoured the internet for useful advice and tips for editors and proofreaders, from keyboard shortcuts for Word to how to write fight scenes, from editing recipes to using reference materials effectively. The winner, however, in terms of sheer, unmitigated first aid for anyone who edits or proofreads, was Adrienne Montgomerie’s blog, ‘Edit Faster! Triage for the Eight-minute Editor’, which linked to even more incredibly useful content. A treasure trove.

Tenuous links to animals

Our social media pages would not be ours if they didn’t have a generous sprinkling of animal references (real or, frankly, tenuous). We offered our readers variations on the famous Buffalo sentence (in case you’re wondering, it’s Buffalo buffalo Buffalo buffalo buffalo buffalo Buffalo buffalo), we brought them a history of the term ‘a load of old codswallop’ and Merriam-Webster’s readers’ pet peeves (OK, those two links *are* tenuous), but to crown the lot we posted a puppy, yes, a puppy, quiz. And then kicked ourselves for not having written one ourselves.

Down time

Not that you could ever be bored while following us on social media, but we posted a brief history of boredom, just in case our followers needed a reminder of what it felt like. Other lighter content included a selection of photos that illustrated the word ‘irony’, and, one of the most popular postings of August and September, an article in which an artist revealed the fonts used in some of the most recognisable logos (a surprising number of which were Helvetica). Finally, we shared the story of the anonymous New York Times typo-spotter (@nyttypos on Twitter), who is gaining a cult following, and in fact, proving quite helpful to the editors at the US newspaper. Not that we encourage typo-shaming of any sort, but on the other hand we love a mystery. After all, we’ve taken Penguin’s ‘Which famous detective are you?’ quiz, so we know we’re Miss Marple/John Rebus/Sherlock Holmes/Philip Marlowe/DCI John Luther/Hercule Poirot/Harry Hole/Jessica Fletcher …

Don’t miss a thing in editing and proofreading. Follow us on Facebook, Twitter and LinkedIn.


Photo credits:  Library by Giammarco Boscaro; Puppies by Jametlene Reskp, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.