Category Archives: CIEP membership

Buck the trend: strengthening your business during lockdown

By Rachel Gristwood

2020 was a challenging year in which to set up and run a business. But with the wonders of modern technology, it has been possible to receive training, find clients and function as an editor/proofreader from the comfort of our own homes.

In 2019, I completed the CIEP’s Proofreading 1: Introduction course and passed the Proofreading 2: Headway course. That summer, I began a year-long business start-up course through The Growing Club, a local Community Interest Company (CIC) for women that functions much like an enterprise agency. It provided me with training and support while I was setting up my business: Well Read Proofreading Services.

And then the pandemic struck.

There was no script for how to set up a business and find clients in a pandemic. The trick was to use the contacts I already had, think innovatively and make the most of every opportunity that came my way.

I’ve listed below some suggestions for how to strengthen a proofreading/editing business during the pandemic, together with how these avenues have helped me – sometimes in surprising ways.

Local Enterprise Agency (EA)

Local enterprise agencies exist in the UK to help start-up and small businesses. Other countries may have organisations that perform a similar function but go by a different name for our overseas friends.

  • Ask if they run training courses. These may be as simple as a morning session on how to use a particular social media platform, or an in-depth year-long course on how to set up and run a business. Enquire as to whether you might be eligible for any funding to help with costs.
  • See if they have any networking events via Zoom. You may be able to find new clients. At the very least, you’d be able to chat with other small business owners and perhaps learn from them.
  • Does your local EA have any contact with other organisations that may help you, such as the local group of the Federation of Small Businesses (FSB) or a Chamber of Commerce?
  • Is there a mentoring scheme where you can be helped with the finer details of running your business and finding clients?

My experience

I am fortunate to live in the area covered by The Growing Club, a Community Interest Company that provides support, training and mentoring opportunities for women in the North West of England. I began a year-long business start-up course in the summer of 2019, which continued via Zoom during the lockdown. Through that course, I now have a business mentor who will answer questions, help me to plan and, most importantly to me, help with any difficulties – something I am so grateful for as it greatly reduces my stress levels!

I attend a weekly Zoom drop-in session, which is great for socialising with other small business owners and finding out answers to any questions I might have. I also attend the monthly local group meeting of the FSB, through which I now have two prospective clients talking with me about their future proofreading needs.

I have gained some business through networking there, and now have two local authors as clients; two local businesses have given me material to proofread that they’ve written during lockdown, and the owner of a new start-up business asked me to bring their website up to scratch because English is their second language.

I’ve also undertaken a piece of copywriting through The Growing Club and had the pleasure of being taken on as a writing coach to help a local author with her writing – something I enjoyed enormously.

Local college

Colleges provide courses to help upskill their local population.

  • Find out about the range of courses they offer. You may have thought of broadening your social media reach to get your business ‘out there’, so see if your local college offers training courses on different social media platforms.
  • See if they run courses on aspects of running a business; for example, marketing or finance.
  • Ask if funding is available to local businesses.

My experience

I found there were social media courses through Lancaster and Morecambe College, with training provided by The Consult Centre, a local social media company. I undertook training sessions on LinkedIn, Facebook and Google My Business, as well as Canva, which enables me to design professional, branded posts to upload to my social media platforms. As a local business owner, I was eligible for full funding.

While I post weekly on social media to increase the visibility of my business, I’ve enjoyed the natural networking opportunities such interaction has given me. Connecting with other editors and proofreaders through LinkedIn has been a pleasure, a helpful resource, and has helped me feel much less isolated during these strange times.

Universities

Students and academics use the services of proofreaders for dissertations, theses, journal articles and books. Some universities maintain a register of approved proofreaders. They may stipulate that applicants to the register must live within easy reach of the university to meet potential clients in person, if requested, and there are often proofreader guidelines to adhere to.

My experience

I definitely knew when Masters dissertation writing time had arrived! Yes, you’re proofreading to a tight deadline, but I got a real buzz out of working closely with the students and helping make their writing the best it could be prior to submission.

I enjoyed a detailed commission for an academic to help ensure her article met the house style of the journal she wished to submit it to.

The Chartered Institute of Editing and Proofreading

My membership of the CIEP has played an integral part in my development as a proofreader. I completed the Institute’s level 1 and 2 proofreading courses in 2019.

The 2020 CIEP conference laid a wealth of information at my feet. Thank you to every keynote speaker. The networking sessions were instrumental in helping me build connections with editors and proofreaders.

I also belong to my local CIEP group and enjoy the Zoom meetings. It’s a great way to give tips to others and to learn from those more experienced than myself.

Other avenues

Be innovative!

Write articles for publications. This will get your business name out there and tell people what services you provide.

Diversify. I now also offer:

  • Copywriting
  • Transcription
  • Coaching sessions in writing skills.

For those of you just starting out, see if you can undertake voluntary work in return for a testimonial.

Summary

Be open to opportunities and flexible enough to mould your skills to a situation that may not be your normal remit, but one that you could diversify into.

The most memorable soundbite I learned from my year-long business start-up course was: ‘Don’t ever do the hard sell – just talk to people.’ Ask them about themselves and their business. Leave them with a positive feeling after your conversation and they’ll remember you in a good light.

I hope I’ve been able to suggest ideas to strengthen your business. I’d love to hear your tips, too.

After achieving a Masters in Volcanology and Geological Hazards from Lancaster University, Rachel Gristwood trained in proofreading through the CIEP before setting up her business, Well Read Proofreading Services. She enjoys working within academia, and also with local authors and business owners. Networking is important to her, especially via Zoom during the pandemic.

 


The CIEP’s guides are great resources for editorial business owners – whatever stage they are at. Check out Marketing Yourself and Pricing a Project. A new edition of Going Solo, with an accompanying record keeping Excel toolkit, will be published soon.


Photo credits: Rachel’s photo was taken by her late father, Ken Gristwood. Strength by Vicky Sim; Grow by Andrew Seaman on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP social media round-up: October and November 2020

Well, we’ve been busy. In our last round-up, we described our first chatbot social media campaign, which featured Lynne Murphy’s focus paper on global Englishes. There was more chatbot fun on Facebook in late October when we delivered 350 copies of Rob Drummond’s focus paper The linguistic sophistication of swearing via Messenger. That was followed up by a cross-platform promotion that focused on grammar snafus. The Slaying zombie language ‘rules’ fact sheet and a spooky version of our ever-popular language quizzes were promoted just in time for Halloween.

The fun wasn’t all on Facebook, though. Next, we posted Meet the Directors videos on Twitter, LinkedIn and Facebook, revealing not just a few surprising facts about the Council!

November saw our first online conference. We hope you enjoyed the Facebook competition! Over 1,200 people entered, and five won free places picked randomly from an online Wheel of Names spun by the marketing and social media directors.

The CIEP blog is a valuable repository of content written by our members, and we want to celebrate that. Now that our new scheduling system is up and running, we’re able to ensure that our articles are broadcast via social media on a regular basis, regardless of when they’re written. Over the past two months, we’ve posted or reposted blogs about glossaries, the forums, language, business tips, grammar, the author–editor relationship, networking, project management, productivity, querying, references and imposter syndrome.

We’re also now scheduling weekly posts and videos about the directory. Each one features a genre, subject or service, and links to the directory. The goal? To show potential clients around the world how to find a qualified editorial professional who’s a great fit for them.

And finally, membership and training. Our courses, guides and membership benefits are also featuring every week on social media. Did you catch the video about the Efficient Editing course? We know how much people are missing face-to-face workshops so we’re spreading the word about the CIEP live webinars via the socials too.

Lost in translation

As usual, we brought our followers a rich selection of content from all over the internet about words in all their glory and variety. Popular were our postings of articles that explored words from different languages that just couldn’t be translated into one English word, yet described something exactly. On 10 November on Twitter and 13 November on Facebook, we shared 10 untranslatable words that perfectly describe how you’re feeling in 2020 – for example, all that boketto (staring blankly into space, Japanese) in your home might give you fernweh (a hunger to travel to faraway places, German). We complemented this on 11 November with 38 wonderful words with no English equivalent and topped them both off a couple of weeks later with a Merriam-Webster quiz asking where in the world certain English words originated from.

Dogs can definitely boketto

We also posted a piece this Halloween-tide about Edgar Allan Poe’s vocabulary, from ‘alarum’ to ‘tintinnabulation’ – a word, incidentally, that revealed the source of ‘tintinnabulum’, used in Part I of The Zombie That Ruled Grammar for Infinite Eternity, subject of Riffat Yusuf’s spine-chilling language column for the CIEP.

Ace ACES

ACES, the society for editing in America, was a veritable fount of knowledge, sharing its wisdom on editing-related matters from understanding image rights to public speaking to copyediting graphic novels. Especially fascinating was its piece on ablaut reduplication – not another untranslatable phrase, but the phenomenon that we all know but don’t know that we know, of vowels in constructions such as ‘ding-dong’ or ‘hee-haw’ moving from the front to the back of the mouth. This was discussed at the grammar amnesty session at our 2019 conference, with a prize (a KitKat – geddit?) offered for more examples. Published just after our 2020 online conference season, this article became a lovely reminder of when we were last together in person. Thanks, ACES.

Words of the year

In November, Collins Dictionary named its word of the year: lockdown. A fortnight later, Oxford Languages announced that, for them, it wasn’t possible to identify just one word of 2020, and they released a report, Words of an Unprecedented Year, instead. Perhaps it’s time to look somewhere completely different for words that inspire and delight. On 13 November on Twitter, we posted New York Magazine’s video of the vocabulary of Schitt’s Creek’s Moira Rose, whose speech fairly bombilates with unusual terms: something to confabulate about as you chin-wag on Zoom with family and friends over the next few weeks. We wish you a truly glee-ridden holiday season, dear social media followers.

Don’t miss a thing in editing and proofreading. Follow us on Facebook, Twitter and LinkedIn.


Photo credits: social media by Merakist; dog by Naomi Suzuki, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters: Business tools to boost your business

This feature comes from the band of CIEP members who volunteer as forum moderators. You will only be able to access links to posts if you’re a forum user and logged in. Find out how to register.

An Excel shortcut, how to set up multiple monitors, how to reflect domestic costs in a tax return, how to stay well in lockdown. These are just some of the issues that members have brought to the CIEP forums, looking for help and practical advice. It is a reflection of the age we live in that the responses often recommend an app, a macro, a program or some other automated tool as the solution.

Perhaps inevitably, most posts seeking help or advice are about grammar, punctuation, usage or other language-related problems. But there is a wealth of expertise among the membership on the broader practical aspects of running a business. Most of us are freelancers. So, without admin, secretarial or IT support, multi-tasking has to become second nature.

Digital marketing

A great example of the forums acting as a resource for business tools comes in the area of website building. Most members count a website as a key element of their marketing. There have been a number of threads over the years with advice on the best website hosts, tools and servers for newcomers. One request for advice on website builders elicited views on six different options and an additional resource for templates – all in just 24 hours! The advantage of the forums is that you get suggestions from people in the same line of business who will be facing many of the same challenges. Other threads discuss resources for logo design and blogs, even links to courses on how to improve SEO.

Money matters

However we approach our business, there is no escaping the need to keep careful and accurate accounts. CIEP members shared knowledge and advice about key business tools in a thread on accounts software where members – crucially, with similar business needs to the original poster – weighed in with advice on a number of different accounting packages. They have also touched on the pros and cons (in the UK) of setting up as a limited company or a sole trader, how to handle specific tax issues like PAYE or allowing for domestic costs in a tax return.

All the answers

No discussion about boosting business efficiency would be complete without a mention of macros – the one topic that has a forum all to itself. Its threads reveal that we have members at all points on the spectrum, from programming experts to absolute beginners. But the help and advice available – and freely offered by some members – has enabled many to conquer their initial fear of macros and discover the huge improvements and time savings that can be achieved with them. You can also find discussions on the forums about other editing software packages, such as PerfectIt.

And if you can’t find what you want, just ask! Earlier this year a member said they couldn’t find much information about Linux on the forums, so they posted a question and set off a thread with competing views on the usefulness of Linux as an operating system.

Training, an essential part of maintaining our professionalism and standards, is another area in which the forums are a major source of ideas and inspiration. Many CIEP newcomers have come to the forums for advice on how to negotiate the maze of courses available from the CIEP and other providers, to boost their chances of finding the right course for the career path they have chosen.

Tips for productivity

There are always new forum threads on a wide range of products, programs and tools with a common theme of boosting productivity. Topics covered include:

Keeping healthy

As we all wish 2020 a (probably not very) fond farewell, it is also worth noting that the forums were a healthy source of advice about maintaining our mental health and dealing with the stresses that have come our way. Members have shared ideas and tips on loneliness, difficulties with concentration and a range of self-care ideas, including walking, resting, meditation and cookery.

Many members cite the forums as one of the greatest benefits of CIEP membership (and some of us probably spend too much time on them – see the recent blog post on productivity!). They can be a veritable gold mine of help and advice, and their value comes from the fact that it is members, many with similar experiences and facing the same challenges, helping each other.


Photo credits: But by all means do it by S O C I A L . C U T; high impact designs by NordWood Themes, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Three things Carol Saller taught Cloud Club West

By Katherine Kirk

When Janet MacMillan, our Cloud Club coordinator, told us she had organised a virtual visit from the Subversive Copy Editor herself, I almost fell off my chair. As our excitement grew, my friends sent in questions for Carol Saller. I may have spent the entire Zoom call grinning mutely like a star-struck fangirl, but I also took notes; Carol had plenty of wisdom to share. I’ve whittled that wisdom down to three core ideas:

  1. Language is fluid and your editorial judgement needs to be flexible enough to evolve with it.
  2. Being part of an editing community is key to success.
  3. Embrace the tech!

Language is fluid and your editorial judgement needs to be flexible.

As a reformed stickler, Saller knows that being au fait with the rules is as important as knowing when to break them. Understanding the role of rules and how they evolve is a key skill that we editors need to develop. Some rules change with usage, especially thanks to the internet, while others change as society grows and develops. A recent example of this is CMOS and the AP’s recent affirmation of the capitalisation of ‘Black’ and ‘White’ when used as racial, ethnic or cultural identifiers, in line with efforts to make language more inclusive.

‘If you can’t justify your meddling, don’t meddle.’ Carol Saller

To subvert the rules without making a giant mess of things, you need to know them thoroughly. Do your research, continue training throughout your career, and read widely. Another way to stay abreast of developments in language and editing is to participate in the discussion.

Being part of an editing community is key to success.

Being part of the discourse around language and editing is one of the key benefits of joining professional organisations such as CIEP. Learning from others who have gone before you can both save you time and help you to discover questions you hadn’t known to ask. A recognised group of professionals, such as the international Cloud Clubs, the regional groups and the CIEP forums, gives you access to a wealth of knowledge that is far superior to the well-meaning but often inaccurate suggestions from guessers on social media. Not to mention the amazing CIEP annual conference, which took place online this year.

‘Beware of bad advice from very friendly and polite people.’ Carol Saller

Another way that Carol benefited from forming relationships with other editors was through her experience working with her mentor, Margaret Mahan. Margaret provided comments and feedback on her work, giving her insight into where she stood in her abilities and what she needed to do to get better.

‘Unless you recognise a significant result, there’s no progress.’ Carol Saller

Learning from more experienced editors means taking the shortcuts that others have discovered, and not reinventing the wheel. CIEP has its own mentorship programme that you can access as part of your training.

Embrace the tech!

Some brilliant minds have solved problems for us with technology, such as Paul Beverley with his macros. For established editors like Carol, it is hard to remember what editing used to be like before computers got involved. She recalled paging through hard copy to find a certain detail she remembered from somewhere near Chapter 3 that had been referred to in Chapter 11. As a millennial, I shudder at the thought of editing without the ‘Find’ function. Not to mention the idea of creating a style sheet without the aid of Paul’s DocAlyse macro! People easily forget the drudgery of unautomated tasks.

Why make your work slower and more difficult if you can remove the tedium with the push of a button? It may take a little learning, but once you’ve got the hang of the tech, it’s well worth it.

‘Those who fight the tech have a worse experience.’ Carol Saller

Carol has embraced the technological tools available to her, so she can save time on the grunt work and focus on the deeper (and more interesting) parts of editing.

Final thoughts

Carol Saller is an editing superstar. Being able to chat with her in the intimate setting of a small Cloud Club conference call revealed how approachable and humble she is. As we tittered over an anecdote about an invasion of ants, not only did I gain a deeper appreciation of Carol Saller and her book, The Subversive Copy Editor, but I also discovered the value of the Cloud Club I had joined. This warm, friendly community has helped me to get through the isolation of beginning to work from home during a global pandemic. Even though I was physically on my own, halfway up an Andean mountain, I felt immediately welcome in this group of people who were only too happy to share their experiences, the tech they use, the solutions they’ve found, and the socks they’re knitting. It’s a balance of water cooler conversation, friendship and professional development that hits just the right note. Janet has hinted at other guests to come, and I’ll have my notebook ready.

Katherine Kirk is an Intermediate Member of the CIEP. She proofreads and copyedits fiction, with a passion for Science Fiction and Fantasy. She has lived in five countries and speaks five languages. Before editing, she taught English to children in South Korea, China and Ecuador, where she is currently based. When not travelling or editing, she can be found making art, volunteering at the local library or taking pretentious pictures of books for Instagram.


Photo credits: Clouds by giografiche on Pixabay; Laptop by Ales Nesetril on Unsplash.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP social media round-up: August and September 2020

In August we celebrated freelancing month by teaming up with BookMachine for combined social media posts, tips, interviews and resources about life as a freelancer, including useful blogs by CIEP member Julia Sandford-Cooke, ‘Six ways to be the freelance editor you want to be’, and Sam Kelly, ‘Getting started as a freelance proofreader’. BookMachine offered a CIEP discount on their membership fee and we offered free CIEP membership through the BookMachine website. Welcome to all the new members who joined us during this time!

Across all our social media platforms, we shared our collection of free fact sheets and focus papers, including Professor Lynne Murphy’s recent focus paper on Global English. On Facebook, we experimented with a chatbot engagement tool that delivered the paper directly via Messenger. If you’re a devotee of our other platforms, don’t worry – we’ll be trying new things on Twitter and LinkedIn soon! We reminded our new and not-so-new members about the content they could access as part of their membership, such as fact sheets about academic editing, editing efficiency in Word and getting your first clients, plus a handy editing jobs log. In August and September, too, we gave everyone the opportunity to take (or retake) our just-for-fun, often topical, CIEP quizzes 12, 3 and 4.

For those who became interested in the origins of the word ‘freelance’ in August, with all the talk of it, a handy history, supplied by Ye Olde Merriam-Webster, came a-riding to our rescue.

Text old, new and newer

Talking of history, there is always a proportion of our curated content that looks to texts past, from Thomas Cromwell’s cut-and-paste job, which added his image to the Bible of Henry VIII, to Agatha Christie’s best first lines, and from the world’s first novel to the debate about whether the work of female writers from the past, written under male pseudonyms, should now bear their real names (we posted articles that argued both for and against this idea).

Meanwhile, history was being made with the anticipation of, then the reporting on, the best first week of September for booksellers since records began. A delay to the publication of some titles due to lockdown, plus pre-Christmas releases, meant that on 3 September, ‘Super Thursday’, 600 titles hit the bookshops. Quite a few for the TBR (to be read) pile, although our social media audiences are well used to our discussion of this ever-growing fixture on most of our bedside tables.

We learned about some up-to-the-minute, freshly coined phrases such as ‘space marshal’ (someone whose job it is to enforce physical distancing), ‘crisis beard’ and ‘lockdown tache’ (well, you can guess the meaning of those). And thence to the most immediate type of text – actual texting, on a phone – with Macmillan Dictionary’s new listings of emojis and a report that young people can be intimidated by full stops in text messages, as they see them as a sign of anger. No doubt this discovery will send many older texters hurriedly back to Macmillan’s emojis to find appropriate graphics to use instead. (For, really, we can’t have *nothing* at the end of a text, can we?)

Even newer than all this was the idea of robots writing the text we read in the future. For a little shiver down your spine, read ‘A robot wrote this entire article. Are you scared yet, human?’

Useful tips

As ever, we scoured the internet for useful advice and tips for editors and proofreaders, from keyboard shortcuts for Word to how to write fight scenes, from editing recipes to using reference materials effectively. The winner, however, in terms of sheer, unmitigated first aid for anyone who edits or proofreads, was Adrienne Montgomerie’s blog, ‘Edit Faster! Triage for the Eight-minute Editor’, which linked to even more incredibly useful content. A treasure trove.

Tenuous links to animals

Our social media pages would not be ours if they didn’t have a generous sprinkling of animal references (real or, frankly, tenuous). We offered our readers variations on the famous Buffalo sentence (in case you’re wondering, it’s Buffalo buffalo Buffalo buffalo buffalo buffalo Buffalo buffalo), we brought them a history of the term ‘a load of old codswallop’ and Merriam-Webster’s readers’ pet peeves (OK, those two links *are* tenuous), but to crown the lot we posted a puppy, yes, a puppy, quiz. And then kicked ourselves for not having written one ourselves.

Down time

Not that you could ever be bored while following us on social media, but we posted a brief history of boredom, just in case our followers needed a reminder of what it felt like. Other lighter content included a selection of photos that illustrated the word ‘irony’, and, one of the most popular postings of August and September, an article in which an artist revealed the fonts used in some of the most recognisable logos (a surprising number of which were Helvetica). Finally, we shared the story of the anonymous New York Times typo-spotter (@nyttypos on Twitter), who is gaining a cult following, and in fact, proving quite helpful to the editors at the US newspaper. Not that we encourage typo-shaming of any sort, but on the other hand we love a mystery. After all, we’ve taken Penguin’s ‘Which famous detective are you?’ quiz, so we know we’re Miss Marple/John Rebus/Sherlock Holmes/Philip Marlowe/DCI John Luther/Hercule Poirot/Harry Hole/Jessica Fletcher …

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Photo credits:  Library by Giammarco Boscaro; Puppies by Jametlene Reskp, both on Unsplash

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP local groups: connecting and learning

The CIEP’s local groups enable members to share knowledge, hear from guest speakers, and gain new skills. Many groups meet monthly, and all have moved to online meetings since March. In this post, three members share what their groups have been up to.

Herts & Essex

By Antonia Maxwell

On 9 July the Herts & Essex CIEP local group welcomed Melody Dawes as guest speaker at its Zoom meeting. Melody is founder of Just Content (a specialist content services provider), and works closely with publishing clients to build teams of freelancers to meet their project needs.

Melody is ideally placed to offer advice and insight into the freelancer–client relationship. She highlighted the importance of scoping the project at the outset. This means establishing a brief, allocating the appropriate resources, and discussing the details of schedules, timing, pace of work – and of course fees. She emphasised the importance of two-way communication at this stage to avoid problems later on. Establishing expectations, hammering out a detailed brief and assessing the level of work are all areas where a freelancer – who may be the first person to delve into the detail of the project – needs to speak out and offer their expertise.

Melody was keen to explore CIEP members’ experiences of working with publishing clients. Project management was highlighted as a particularly thorny area when scoping a project – where clients may underestimate the level of work required. Offsetting quality of work against budget restrictions was discussed too – and again Melody stressed the need for clear communication and honest appraisal of the project.

The meeting concluded with Melody’s reflections on the future. She has noted a shift in emphasis in publishing towards digital products, but emphasised that the editorial skills required for these products remain broadly the same as for print. Freelancers shouldn’t be afraid of taking on digital work – everyone is learning – and as ever the importance of dialogue to establish the client’s requirements and any training needs was emphasised.

Melody talked about freelancers’ concerns for the future resulting from COVID-19 and lockdown. Although there is uncertainty, she felt that publishing seems to have adjusted to some extent during lockdown – for example, catering to the changing demands of the home school market and increased demand for digital output. Whether a lull in publishers commissioning new titles over the lockdown period will ultimately impact freelancers’ workflow remains to be seen.

Thanks to Melody for sharing her insights and spending time with the Herts & Essex Group!

West Yorkshire

By Helen Stevens

Many freelance editors and proofreaders don’t often need to speak in public. In fact, sometimes there’s little need to speak at all in the course of a working day.

So what on earth would possess a freelance editor to step outside their comfort zone and train in public speaking? Neuroscience editor Julia Slone-Murphy agreed to enlighten us.

Julia described situations in the past when she had been obliged to speak in public: the sleepless nights beforehand, the sweaty palms, the racing heart rate, the script delivered rapidly and without looking at the audience … Stepping several miles outside her comfort zone, Julia decided to tackle her fear by taking a public speaking course.

Perhaps not surprisingly, increased confidence in public speaking was the main benefit of training. But Julia also found she was more fluent and confident in verbal communication generally, whether in meetings, at events or on the phone. Similarly, she found she was more logical, coherent and eloquent in her written communications.

Julia gained a great sense of success in seeing herself improve in leaps and bounds, particularly in an activity she had previously struggled with.

Julia’s top tips

  1. Make it personal: Weave your own experiences into the message you’re conveying. Your audience will relate to your ‘story’, and your speech will be memorable and entertaining.
  2. Focus on the message: Don’t worry about being the centre of attention. Instead, focus on delivering a message your audience will find interesting. This moves the spotlight away from you and onto your audience.
  3. Keep practising: Find opportunities to carry on honing your skills, otherwise you’ll be back to square one!

David Crystal, the CIEP’s honorary president, makes it personal when speaking at the 2019 SfEP conference

Julia encouraged all editors and proofreaders to improve their public speaking skills, whether or not they’re planning to actually make a speech.

Goodbye, sweaty palms and racing heart rate; hello, logical thinking, eloquent delivery and sparkling social and business encounters!

NEW: Discovery

By Claire Handy

Thank goodness for the internet! Without it, the local group meetings would have been another casualty of the pandemic. However, since we’ve moved onto Zoom to stay in touch with our fellow editors, I have attended more meetings, and got to know more wonderful people, than I would normally have done.

For security reasons though, it has meant that only members have been able to attend these events. In normal times, those interested in learning more about the CIEP and proofreading/copyediting could usually attend up to three meetings before deciding whether to join the Institute, giving them a chance to ask questions about starting out, and learn more about what the CIEP can do for them. This isn’t possible at the moment, so Discovery meetings have been created to offer interested people the chance to find out more before a career change or joining the CIEP.

We had two trial meetings back in June before the idea grew into its current shape, and the first official Discovery meeting was held on 17 July – all to great success. Each meeting had a panel of amazing CIEP members who gave up their time to answer questions – questions that we all had when we started, which ranged from ‘What course should I do?’ to ‘How long until I get my first client?’ to ‘Does proofreading bring enough income in?’ to ‘What benefits does the CIEP offer me?’ and more. The meetings lasted just over an hour and all participants reported back afterwards that they were incredibly useful and packed full of information. There was so much excitement and anticipation in the feedback I received, which was lovely to read, and we now have new members joining our ranks.

The Discovery meetings will be continuing for future interested people; check out the Events calendar for dates and times if you know anyone who would like to attend.


Photo credit: video call and coffee – Chris Montgomery on Unsplash

Proofread by Lynne Baybut, Entry-Level Member.
Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CIEP social media round-up: June and July 2020

In June and July the CIEP looked to create, as well as curate, our social media content.

A CIEP commitment to anti-racism

In June, the CIEP – like many other organisations – sought to respond meaningfully as we reached a tipping point globally: a point at which anti-racism demands more of us than lip service to dismantling structural inequality. On 5 June, we published A CIEP commitment to anti-racism across our social media channels, setting out five steps that the CIEP will take to contribute to change.

‘As editors and proofreaders,’ we noted, ‘there is so much that we can each do to make space for and amplify voices that have historically been and continue to be marginalised and silenced.’ A warm reaction on Facebook (87 likes/loves and 14 shares), Twitter (71 likes and 25 retweets) and LinkedIn (117 likes/loves/applause) demonstrated how keenly this resonates. Both privately and publicly, members expressed emotion at being part of a membership eager to take action; some followed up swiftly on this commitment, forming a working group to translate the CIEP’s words into practice.

Throughout June, the CIEP social media team curated relevant content, including Do the work: an anti-racist reading list, and promoted Black voices, spanning #PublishingPaidMe, a campaign asking authors to reveal their advances and expose race-based pay gaps, a call from the Black Writers’ Guild for sweeping changes in UK publishing and a celebration of Reni Eddo-Lodge’s success as the first Black British author to top the UK’s official book charts. We also shared Alex Kapitan, the Radical Copyeditor, explaining why saying ‘All Lives Matter’ makes things worse, not better, Sophie Playle’s thoughts about how to avoid unconscious bias in your creative writing, and a list of 5 steps freelance editors can take to combat racism. And these efforts continue, the CIEP’s social media being key to our commitment ‘to [seek] out and [amplify] BAME voices and the voices of editors/proofreaders of colour worldwide’.

All the free stuff

As we went into July we continued creating social media content by publicising a range of free-for-everyone and free-for-members fact sheets and focus papers across all our platforms, including a love letter to editing cunningly disguised as a focus paper by our honorary president, David Crystal, called ‘Imagine an editor’. This was popular with our audiences, but we also found that explainers, such as ‘Training for proofreading or copyediting’ and ‘The publishing workflow’, went down well too.

 

Of these, our fact sheet on ‘Proofreading or copyediting?’, which could be used to explain to clients the differences between the two disciplines, went down a storm. We also posted CIEP quizzes 1, 2 and 3 across our platforms, in case any of our audiences had missed them. These got a particularly good response on LinkedIn, with ‘pub quiz’ participants comparing scores and one follower commenting: ‘Fun and educational every time 😊’.

Never forgetting our bookshelves, or the location of the toilet

Pieces on bookshelves, how to organise them, and the books we put on them are always popular with our audiences. In June and July we offered articles (some from the archives) on a bookshelf illusion mural in Utrecht; a list of all the ways to organise your bookshelf, including using the Dewey Decimal System; organising books by colour only; (if more inspiration were needed) how 11 writers organise their personal libraries; and (if all else fails, presumably) the artistic arrangement of books around a person or persons in order to recreate a series of dramatic scenes.

We also took a virtual trip to a writer’s studio in a garden, which could just as easily have been an editor’s studio, we thought (or hoped). One Facebook follower asked: ‘Does it have a toilet? Not going in the bushes …’. Apparently it does, but it’s concealed behind a secret panel. Here’s hoping it’s easily found in moments of need.

Talking of virtual trips, our Facebook followers made the role of books in their lives very clear when, on 1 June, we posted a link to a story about how Covid-19 is forcing authors to change their novels in ways such as avoiding references to flying and including details such as temperature checks. ‘I want to read about a world that’s not burning and going down the drain. I read to escape, not to be reminded that I can’t leave the house’ posted one follower. Oops. Luckily, later in the month we had the opportunity to share an article listing ‘50 brilliant books to transport you this summer’, and then even later (in July) to introduce our audiences to a piece that reviewed novels as if they were travel destinations. The reviewer of Les Misérables, in ‘A misérables trip to Paris’, advises ‘If you’re going to visit Paris, don’t go during revolution, I’d say, or at least don’t bring the kids’. Wise words indeed.

Loving letters

Another thing guaranteed to transport you is a simple handwritten letter, and during lockdown people have been turning to this lo-tech but lovely form of communication. We shared a story about a Colombian library’s campaign to spread positivity through anonymous letters, and a New York Times piece (restricted access) reminding us of the value of letters in these email-soaked days: ‘I do trade big, juicy emails with some people in my life, but receiving them isn’t quite the same as slitting open a letter, taking it to a big chair and settling in for the 20 minutes it takes to devour it’. We were also reminded of the value of using letters in marketing, with a Throwback Thursday blog by Louise Harnby which urged us not to forget the old ways.

Time for fun

As ever, we made space on our social media platforms for fun items, such as Futuracha, the font that changes as you type. And for anyone who has trouble remembering the difference between ‘born’ and ‘borne’, and ‘affect’ and ‘effect’, we posted the clever homophone artwork of Bruce Worden of Homophones, Weakly. Finally, ‘Words we know because of Star Trek’ went down well. So, until the next social media round-up, we send you this sincere wish: live long and prosper, friends.

Don’t miss a thing in editing and proofreading. Follow us on Facebook, Twitter and LinkedIn.


Photo credits: letter and coffee – Freddy Castro on Unsplash

Proofread and posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters: Efficacious, efficient, efficiently

This feature comes from the band of CIEP members who volunteer as forum moderators. You will only be able to access links to posts if you’re a forum user and logged in. Find out how to register.

We’re all on the lookout for ways to extend our skills and increase our income by working more quickly – and many members are happy to share their experiences on the forums.

Type ‘efficient’ into the forum search function and you get umpteen results, containing hundreds of posts. Try it! It’s a great example of how the CIEP forums offer editorial professionals an indispensable source of practical ideas, sound advice and general support on almost any topic.

Training pays dividends

The search found links to the Efficient Editing course. CIEP courses help you to develop good practices, to increase your knowledge and to improve your expertise. All this development helps you work more efficiently and more quickly, and your hourly earnings should go up. Did you know that if you can drum up the numbers then you can run a CIEP course just for your local group? One effect of the lockdown is that the CIEP is now running some of these courses, including Efficient Editing, via webinar.

Making the most of technology

Local groups – including the Cloud Clubs – often talk ‘efficient’ and share the benefits of specific macros or apps. Efficiency is also a big topic on SfEPLine, which is the best forum in which to discuss technological and practical approaches to some of the more mechanical aspects of proofreading in particular. Checking references is one such time-consuming task, and among the recommendations are Edifix and Recite, with much lamentation over the demise of ReferenceChecker. But contributors also share good suggestions for using more hands-on approaches to managing references, such as the ideal number of passes or the breakdown into single tasks (eg are all the full stops there/not there at the end of the line?). The consensus is that much depends on how your brain works and that therefore there is no ‘right answer’ – the most efficient approach is the one that works for you (the search term ‘references’ brings up over 1,300 posts).

Among the software recommended by forum members for improving editing efficiency are PerfectIt, the Editor’s Toolkit, ProWritingAid and text expanders. But they all come with the caveat that you do need to know what you are doing, or you could end up introducing many more errors – very inefficient, if not downright incompetent.

In praise of manuals

The world isn’t entirely technical, though, and manuals and dictionaries (hard copy and online) still have a role to play in upping your efficiency. Style manuals get a thumbs-up, particularly the Chicago Manual of Style (CMOS), although the first step is to get to grips with their highly organised layout so that you can find what you need without spending hours searching.

A false dawn?

Another hotbed of discussion is the impact on academic editing of project management companies. These sold themselves to publishers on the ‘efficiency equals cheapness’ premise by using pre-editing software that is supposed to give the copyeditor a head start by creating a manuscript that is consistent and formatted. They assume that the copyeditor will therefore need to spend less time editing, hence the job will be cheaper. The trouble is that algorithms aren’t (yet) language speakers, so copyeditors still need to check for sense and context. What has been sold as a time-efficient system can lead to increasing the work. Sometimes the manuscript can only be worked on using a project management company’s own software – and this sort of bespoke software may not work with a copyeditor’s treasured macros, which has the reverse effect on efficiency. There are a number of recent, and less recent, threads on working with project management companies.

Use your styles

A properly formatted manuscript is a diamond and indicates a skilful, professional producer. Too many writers don’t understand the impact of direct formatting on how the copy transfers from original manuscript to finished publication (direct formatting is, for example, when you turn a single word italic or bold using the symbols on the home page, or go through the laborious process of creating spacing with double paragraph returns or using tabs for indentations). Setting up and using properly defined styles benefits the whole production line – see ‘Losing italics from Word to PDF’. By stripping out direct formatting and applying correct styles, you are also increasing the typesetter’s efficiency.

Managing time, maintaining health

Social media is a cunning efficiency interrupter, and members are keen to share ways of avoiding information overload. This often comes down to time management, beginning with the simple task of spending the first few minutes of your day writing out a simple to-do list (and then sticking to it), to allocating specific time slots for looking at your social media, to signing up to time-tracking software or software that interrupts you every so often and tells you to move! One thread on ‘Difficulty concentrating’ drew out so many fantastic ideas on how to refresh your brain that it would be impossible to summarise them here.

Time to end with the oft-repeated mantra that it’s essential to maintain your health and wellbeing – and no amount of efficiency gain is worth compromising those (thanks, Sue Browning):

Last but by no means least, I find taking time to get some exercise, preferably in the fresh air, pays dividends in focus and productivity. Even when time is tight, a few minutes throwing a ball for the dog in the garden can refresh me for the next stint of work.


Photo credits: This must be the place – Tim Mossholder; dawn – M Mitchell; dog – Afra Ramió, all on Unsplash

Proofread by Mike Smith, Intermediate Member.
Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

Forum matters

This feature comes from the band of CIEP members who volunteer as forum moderators. Links to the forum threads will only work after you’ve registered for the forums and logged in.

If there is one place worth revisiting often, it’s the CIEP member forums. Some of us swear that access to the forums alone is worth the membership fee – and that’s only a slight exaggeration. In fact, about half the people who have joined the forums have never written a post, but I’m sure they’ve gained plenty from their lurking.

One member has written over 17,000 posts, but then they’ve been signed up for nine years and had plenty of official business to discuss. One per cent have contributed over 1,000 posts, but the majority contribute as and when the fancy takes them. And there’s plenty of variety to suit anybody’s fancy.

All CIEP members have the right to access the forums, but for the moment (until our new website is up and running) you do have to take the positive step of joining. It is a two-stage process, but simple. First you register via the main CIEP website, then your application is approved by a moderator (sometimes this happens in minutes, sometimes in hours; it depends whether the volunteer moderator is online at the time). This process ensures privacy on the forums, because this is a space to share and to vent as well as to pick up useful info. It’s the CIEP water cooler!

Frequent venting, constant support

Plenty of venting does go on: against low pay (Offer from [global company]); against rude clients (Rude email from publisher for asking MS to be in order); and against incomprehensible paperwork (HMRC self-assessment – reporting ‘foreign income’). But it is never allowed to get personal or vindictive. By all accounts, our forums are a much friendlier space than many online. If a thread looks as though it’s going that way, then any member can easily flag up their discomfort by emailing the moderators (forums@ciep.uk). Posts may be deleted, threads removed and, in the worst case, a member can have their access denied (temporarily or permanently). It does happen – but not often. Any vitriol is dealt with swiftly and fairly and in line with the CIEP Dignity Policy. But what usually happens is that a range of viewpoints emerges, putting things in perspective and offering a solution or two.

Many people use the word ‘supportive’ in relation to the forums. It goes without saying that much of that refers to sharing professional knowledge. Knowledge about words and their ‘correct’ use, knowledge about the business of editing/proofreading and acquiring clients, knowledge about hardware and software. But there is other, more nebulous, support that goes on throughout the forums.

On the forums during COVID-19

A case in point has been during the coronavirus lockdown, when the forums have come into their own. Discussions have ranged across:

Collective wisdom

One great virtue of the forums is that the threads automatically become a huge archive, a fount of collective wisdom. The extraordinary thing is how much of this knowledge remains useful year on year, which makes the role of lurker even more valid!

Many questions come up over and over again, particularly from newbies, so the best first step is to use the Search function. Like all search facilities you need to play with the term(s) you input; if, at first, nothing comes up, then try again with a longer or a different word (it needs to be at least four characters long). But please don’t moan if you find you’re sucked into a distracting vortex of posts and you lose an afternoon! We guarantee the forums will distract, entertain and educate you, and it’ll be time well spent.


Photo credit: Kindness by United Nations COVID-19 Response on Unsplash

Proofread by Emma Easy, Intermediate Member.

Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.

CPD: staying motivated

By Hilary McGrath

Have you ever tried to study but found it hard to stay focused? Am I alone in formulating a great plan, then abandoning my learning when the initial enthusiasm has waned? Continuing Professional Development is important but staying motivated can be hard.

Building on the study of language has always been particularly important for me as a translator and proofreader. Being able to write well and to correct errors was not enough though – I wanted to be able to properly name the troublesome parts of the texts I was working on. A dangling modifier? An attributive adjective? A predicative phrase? I needed to study the function and structure of English grammar, so I considered my options.

Take a course

I considered taking an in-house course. Having a fixed date and a valid reason to take some time off work is an advantage. But the need to travel and pay for accommodation makes this an expensive choice.

Another option was an online course – an efficient way to learn, especially for those who live far from big cities. Distance learning usually means there are start and end dates, deadlines and a certificate to show you have put in the work. The CIEP offers a Brush Up Your Grammar course, for example.

But I had to take cost into account. Unfortunately, I’d already dipped into my CPD budget, having recently attended a one-day workshop and completed an online course. How about self-study, then?

Buy a book

Buying a book and working through it slowly but surely was the next obvious thing to do. But, before I could even choose a book to buy, I knew my main problem would be staying motivated. How could I be sure I would stick with my learning plan?

Find a buddy (or several)

I made the fortunate discovery, through the CIEP forums, that other editors and proofreaders had the same idea as me. Together we selected a book – Grammar: A student’s guide by James R Hurford. Then, Slack was suggested as a communication tool for collaborative study. It was free, easy to join and very intuitive to use. It would become our virtual classroom.

Set some SMART goals

  • Specific – we chose a textbook that had exercises at the end of every section and answers to check at the end of the book.
  • Measurable – we studied the agreed section during the week, completed the exercises, checked the answers and discussed any difficulties or revelations once a week.
  • Attainable – the chosen textbook started with the basics but provided fuel for further discussion.
  • Relevant – as professionals working with language, building on our knowledge of English grammar was useful and important.
  • Time-bound – we would work through the book, literally from A to Z, on a weekly basis over a few months.

How did it work out?

As motivation was my key concern prior to starting, I was pleased that I was always able to find the time to join the weekly meetings. If I had been working on my own, I might have been less diligent. The whole exercise gave me a solid foundation in grammar and the desire to continue building on this in the future.

An unexpected outcome

This was a great way to get to know colleagues better. The group was small enough so that we could chat comfortably, but large enough to keep moving forward if one person couldn’t attend. There were so many advantages to working together like this – the most unexpected one was that the learning experience was so enjoyable.

Working alone but together

I found that this kind of learning suits me. I could work at my own pace during the week but use the regular meetings to keep on track. It was nice to know that I was not alone when I found something particularly hard to understand. And Slack was ideal for our purposes, giving us a dedicated space to work together.

What’s next?

For me, a combination of taught courses and self-study is perfect. But self-study is easier if you can find people with similar goals, whether in your personal life or through your professional networks. Then all you need is a book and a plan. Would I do this again? Absolutely! Anyone interested in joining me?

Hilary McGrath is a freelance proofreader and translator (French–English) living in the southwest of France. Find her on Twitter @hilary_mcgrath.

 

 


Photo credit: opened book by Aaron Burden on Unsplash

Proofread by Victoria Hunt, Intermediate Member.
Posted by Abi Saffrey, CIEP blog coordinator.

The views expressed here do not necessarily reflect those of the CIEP.