Category Archives: Curriculum Focus

Curriculum focus: Fiction

In this regular feature for The Edit, training director Jane Moody shines a light on an area of the CIEP’s Curriculum for professional development.

Header image, text Curriculum focus: Fiction, Jane Moody. Image of someone reading on a beach towel

Fiction editors use all the same tools as every other kind of editor, but there is an extra dimension to this particular type of work. For this reason, we include fiction as one of the specialist areas, with its own set of competencies. Its main knowledge criteria are: 1. Liaison with the author; 2. Assessment of the manuscript and brief; 3. Structural editing; and 4. Line editing.

The table gives details about the competencies, skills and attitudes that you should be able to evidence under each of the criteria. I’ve listed our suggested supporting resources under the table.

KNOWLEDGE CRITERIAEDITORIAL COMPETENCIES, PROFESSIONAL SKILLS AND ATTITUDES
3.1.1 Liaison with author• Understands the importance of being sensitive to the author’s words, creations and intentions and not discounting elements of the work out of hand or imposing the editor’s own viewpoint on the material
3.1.2 Assessment of the manuscript and brief• Has the ability to assess a manuscript and agree a brief
3.1.3 Structural editing• Understands the principles of structural editing: detailed analysis of the text, advising the author of any structural or major changes required
• Can identify and analyse themes and plot types; author’s voice and style; different points of view; dialogue; consistency of plot, timeline and setting, character, language
3.1.4 Line editing• Understands the principles of line editing and advising the author of any textual inconsistencies, contradictions and anomalies within the text

Resources to support your learning and CPD

Courses

The CIEP’s Introduction to Fiction Editing is a good start. Another introductory course is Louise Harnby’s Switching to Fiction.

Louise’s course How to Write the Perfect Editorial Report and the following courses by Sophie Playle offer more specialised training:

  • Tea and Commas: The Foundations of Line and Copy-Editing Fiction
  • Developmental Editing: Fiction Theory
  • Developmental Editing in Practice

Books, guides and general resources

The CIEP’s guides Getting Started in Fiction Editing by Katherine Trail and Editing Fiction Containing Gender-Neutral Pronouns by Louise Harnby are free in PDF format for CIEP members. Louise’s books Editing Fiction at Sentence Level and Making Sense of ‘Show, Don’t Tell’ support more specific aspects of editing fiction. These books are part of Louise’s fiction editing resource library, which also contains free articles, booklets and webinars as well as paid content. You can find more books in the Recommended reference books and resources on the CIEP website.

Blogs

Two fiction-based blogs to support your CPD are from Sophie Playle and Emma Darwin, but there are many other well-respected blogs out there. Take note of what your editing colleagues share and recommend.

About Jane Moody

Jane has worked with books for all her working life (which is rather more years than she cares to admit), having started life as a librarian. She started a freelance editing business while at home with her two children, which she maintained for 15 years before going back into full-time employment as head of publishing for a medical Royal College.

Now retired, she has resurrected her editorial business, but has less time for work these days as she spends much time with her four grandchildren and in her garden.

 

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: beach by Karolina Grabowska on Pexels.

Posted by Harriet Power, CIEP information commissioning editor.

The views expressed here do not necessarily reflect those of the CIEP.

Curriculum focus: Conscious language

In a new regular feature for The Edit, training director Jane Moody shines a light on an area of the CIEP’s Curriculum for professional development.

Being aware of the language we use is central to all aspects of our profession. The main areas to look at in domain 1: Working as a professional, are in subdomain 1.1: Professional practice and ethics; and also three subdomains of domain 2: Editorial knowledge and practice. This time, I have stripped out the third column, to save space, as there is a large amount of material here, some of which is detailed below.

Knowledge criteriaEditorial competencies, professional skills and attitudes (extract)
1.1.3 Professional ethics• Is alert to the impacts of offensive, biased or non-inclusive material
1.1.4 Professional communication and negotiation• Presents queries concisely and clearly giving adequate detail and proposing solutions where possible
• Communicates politely and diplomatically
• Avoids errors in grammar, spelling and punctuation in communications
2.1.12 Principles of accessibility• Understands the importance of accessibility of print and online materials for all users, including people with disabilities
2.2.1 Grammar, punctuation and usage• Understands and can apply conventions of English grammar and usual practice
• Has adequate command of punctuation
• Has good command of punctuation, vocabulary and other conventions for the variety of English being edited or proofread
• Understands use of common symbols
• Has general knowledge of common English usage as appropriate to the relevant media and audience
• Understands that language develops and changes over time
• Understands the difference between prescriptive and descriptive principles in decisions about usage
• Understands appropriate usage for different audiences and arenas
2.2.3 Voice and tone• Understands reading level, register (degree of formality) and use of terminology appropriate to the type of publication and audience
2.3.2 Judgement of voice• Understands and respects author’s voice but can assess whether suited to the content and the target/likely audience, and appropriateness for context
• Can make changes in keeping with context

Karen Yin’s Conscious Style Guide could be the place to start your search, for anything you need to know about using language to empower the reader. Conscious language is defined here as ‘language rooted in critical thinking and compassion, used skillfully in a specific context’ (About Conscious Style Guide). Another rich resource is the Conscious Language Guide from Healthline Transform.

The American Medical Association’s Advancing Health Equity: A Guide to Language, Narrative and Concepts is essential reading for medical editors.

Writing with Color produces resources including advice for writers, guides and book recommendations centred on racial, ethnic and religious diversity.

The Diversity Style Guide is ‘a resource to help journalists and other media professionals cover a complex, multicultural world with accuracy, authority and sensitivity’. It includes over 700 terms related to race/ethnicity, disability, immigration, sexuality and gender identity, drugs and alcohol, and geography.

The Plain English for Editors course and the associated CIEP guide Editing into Plain English will give you a good grounding in this specific skill. Other useful resources include the CIEP fact sheets Good editorial relationships and Good practice for author queries, and the CIEP focus papers In a globalised world, should we retain different Englishes? and To whom it may concern.

Inclusive Publishing defines inclusive publishing as ‘the methodology and practice of creating a single, typically commercial publication which can be accessed by everyone irrespective of print disability, using mainstream or specialist assistive technology’. The organisation produces resources to improve the accessibility of digitally published material.

The US Book Industry Study Group (BISG) Guide to Accessible Publishing & Cheat Sheets was published in 2019. You can download it for free, although you do have to provide your details to get the download. The content is geared to the US publishing market, but the general information is relevant in all contexts.

The Accessible Books Consortium produces Accessibility Guidelines for Self-Publishing Authors, written by Dave Gunn. It offers clear instructions on how to make ebooks more reader-friendly for all users.

About Jane Moody

Jane has worked with books for all her working life (which is rather more years than she cares to admit), having started life as a librarian. She started a freelance editing business while at home with her two children, which she maintained for 15 years before going back into full-time employment as head of publishing for a medical Royal College.

Now retired, she has resurrected her editorial business, but has less time for work these days as she spends much time with her four grandchildren and in her garden.

 

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: pebbles by Il Solyanaya on Pexels.

Posted by Harriet Power, CIEP information commissioning editor.

The views expressed here do not necessarily reflect those of the CIEP.

Curriculum focus: References

In a new regular feature for The Edit, training director Jane Moody shines a light on an area of the CIEP’s Curriculum for professional development.

Knowledge of referencing comes into Domain 2, Editorial knowledge and practice, subdomain 2.2, Editorial knowledge. The competencies that a copyeditor/proofreader would be expected to have are shown in the middle column. A basic understanding of each of the referencing systems is essential, even if you rarely come across them in your day-to-day work.

Knowledge criteriaEditorial competencies, professional skills and attitudesResources to support learning/CPD
2.2.4 Citations, references and bibliographies• Has ability to recognise and edit Harvard, Vancouver and short-title systems
• Is aware of typical styles and variations (data required, ordering/punctuation of data, elision, capitalisation, use of italic and bold)
• Knows the difference between citation (details of a source or authority) and quotation (wording taken from a source or authority)
• Understands how to treat quotations
• Has ability to order bibliographies, cite academic publications, online sources and manuscripts, deal with/create multiple bibliographies
• Understands need to cross-check for consistency
• Understands and can handle footnotes and endnotes
• CIEP suite of courses Copyediting
• CIEP suite of courses Proofreading
• CIEP course References
• Guides to different referencing styles (New Hart’s Rules, Chicago, APA, MLA etc.)

So where do you go to gain this knowledge? As the introductory note indicates, there are more resources than can be listed in the curriculum itself, which lists some obvious resources in the third column, in addition to the general ones given in the introduction. The CIEP online course References goes into great detail about the topic and includes several pages of links to useful resources. If you need to deal with citations, references and bibliographies on a regular basis, this course will help you to master them. The CIEP’s new ‘References’ fact sheet also provides an introduction and brief overview of this subject.

Judith Butcher’s Copy-Editing (4th edition) covers the basics of bibliographical references in chapter 10. The Chicago Manual is now in its 17th edition. Part III covers ‘Source citations and indexes’ – a full third of the book. The manual is available online and some helpful resources are freely available there. One page you might find useful if you work with author–date referencing systems is the Chicago style citation quick guide. This page gives examples of different reference-list entries accompanied by an example of a corresponding in-text citation. If you need more detail, there is a link to the full contents page but, frustratingly, that’s the end of your free access and you need a subscription to get to the text of the manual itself. On the CIEP blog (25 November 2020), the ‘wise owls’ talked about references, too.

Many institutional libraries provide excellent guidance on referencing and citations. For example, the De Chastelain Library of the Dundalk Institute of Technology has a useful page analysing Harvard referencing. The Open University library has a publicly available page (Quick guide to Harvard referencing) that is very useful. The University of Sheffield library includes video tutorials on referencing, among other useful topics such as detailed referencing style guides that you can either consult online or download as PDFs. Some services are generally available; some are only fully available to alumni. If you are associated with an education institution, you may be able to access Cite Them Right, from Bloomsbury, for example. Cite Them Right demonstrates the principles of referencing and how to avoid plagiarism, and you can create an accurate reference in a variety of styles.

There is a wealth of information available to help authors to create accurate references in the correct style for their publisher. It’s a shame that they rarely consult these resources – although the time spent correcting authors’ idiosyncrasies is the bread and butter of many a CIEP member, so perhaps it’s just as well that they don’t!

About Jane Moody

Jane has worked with books for all her working life (which is rather more years than she cares to admit), having started life as a librarian. She started a freelance editing business while at home with her two children, which she maintained for 15 years before going back into full-time employment as head of publishing for a medical Royal College.

Now retired, she has resurrected her editorial business, but has less time for work these days as she spends much time with her four grandchildren and in her garden.

 

About the CIEP

The Chartered Institute of Editing and Proofreading (CIEP) is a non-profit body promoting excellence in English language editing. We set and demonstrate editorial standards, and we are a community, training hub and support network for editorial professionals – the people who work to make text accurate, clear and fit for purpose.

Find out more about:

 

Photo credits: library by Skitterphoto on Pexels.

Posted by Harriet Power, CIEP information commissioning editor.

The views expressed here do not necessarily reflect those of the CIEP.